Instructions for using the eas ops program. General operating procedures in eas ops

CREATION and pilot implementation

of a unified AUTOMATED SYSTEM of post offices based on the MS Dynamics ax for retail platform for FSUE Russian Post

PREPARATION FOR PUBLICATION

Subsystem of postal services. RPO reception

EAS OPS.001.I3.03-2

annotation

The document "Training courses as part of the workplace" in terms of describing the procedures for the operation of the operator of the post office when accepting registrants postal items(hereinafter - RPO) was developed as part of the work on the creation and pilot implementation of a unified automated system post offices based on the MS Dynamics AX for retail platform for the Russian Post Federal State Unitary Enterprise (hereinafter referred to as the EAS OPS).

The purpose of the EAS OPS is to increase the efficiency of the provision of services by creating a single solution for automating the activities of post offices.

This document contains a description of the operating procedures for a post office operator when receiving registered mail using a unified automated system of post offices and is intended for operator training and for use by post office operators if necessary to obtain background information about the EAS OPS.

The basis for the work is the Contract dated April 03, 2013 No. 2013-AHKS-0009 for the execution of work on the topic: "Creation and pilot implementation of a unified automated system of post offices based on the MS Dynamics AX for retail platform" between FSUE Russian Post and GMCS Verex LLC.

1 Introduction... 4

1.1 Scope.. 4

1.2 Short description opportunities.. 4

1.3 Functionality check procedure .. 5

2 Description of operations... 6

2.1 Using the operation selection menu.. 6

2.2 Entering RPO parameters... 12

2.2.1 Enter the class of departure. 13

2.2.2 Entering weight data.. 14

2.2.4 Entering the declared value of the shipment. 15

2.2.5 Selecting the category of departure. 16

2.2.6 Enter SHI... 17

2.2.7 Indication of departure marks. 18

2.2.8 Entering information about the recipient. 19

2.2.9 Entering address data. 26

2.2.10 Specifying the RPO forwarding method... 31

2.3 Entering data about the sender, recipient of cash on delivery .. 33

2.3.1 Entering data about the sender. 33

2.3.2 Possibility to specify the recipient of cash on delivery.. 34

2.4 Possibility to enter additional services, notification recipient, payment for the shipment.. 35

2.4.1 Entering data on additional services. 35

2.4.2 Indication of the charge for the shipment. 38

2.5 Selecting stamps to pay RPO... 41

2.5.1 Brand selection.. 43

2.6 Viewing summary data.. 45

2.7 Copying RPO data when receiving several RPOs from one sender 49

2.8 Receipt of migration notification.. 51

2.8.1 Entering the main parameters of the migration notification. 52

2.8.2 Entering information about the notifier / migrant. 53

2.8.3 Entering data on additional services. 56

2.8.4 Viewing summary data. 56

2.9 Acceptance of ordinary items .. 56

2.10 Additional postal services.. 59

3 Emergency situations... 62

3.1 Error code - "no paper". The end of the tape in fiscal registrar.. 62

3.2 Error code - "1000 and 1002. An error occurred during the operation" at the time of payment... 62

list of symbols and abbreviations... 64

Introduction

Application area

The document presents a training course for post office operators (OPS) in the performance of official duties for receiving registered mail (RPO) using a unified automated system of post offices (EAS OPS, Sistema).

This document is intended for use in training FSO operators and for obtaining reference information when working in the EAS FSO.

Before studying the document, you should familiarize yourself with the document “Creation and pilot implementation of a unified automated system of post offices based on the MS Dynamics AX for Retail platform. Training courses as part of the workplace of the OPS. General procedures. EAS OPS.001.I3.03-1” (hereinafter referred to as the “General Procedures”), which contains brief information about the System, the procedure for preparing the System for operation and a description of the performance of typical operations common to the entire EAS OPS system.

If you have any questions about the use of the EAS OPS, please contact the service technical support.

Brief Description of Features

EAS OPS is designed to automate the operational activities of the OPS. IN this document a description of the work procedures for receiving RPO is presented:

Selection of the class, type, category and category of the postal item, the method of forwarding in accordance with the needs of the sender;

Processing information about the declared value and cash on delivery;

Entering data on the weight of the RPO, SHI;

Selection of possible marks for RPO;

Entering information about the sender and recipient;

Entering the address data of the recipient and sender;

Choice of additional services for RPO;

Selecting the type of payment RPO (GZPO, franking; advance book; cash payment, non-cash payment);

Postal billing.

Description of operations

Note:

In the document, when describing the actions of the operator, the keys used on the PC keyboard are written in bold type ( Enter), fields and buttons of screen forms are written in quotation marks (“Exit” button).

Entering RPO parameters

The first screen of "RPO" displays the main groups of fields of the mailing. For any sending parameters, the following fields are present on the screen:

- "Class, Country of destination, Weight in grams";

- "Recipient" (if the shipment has the class "Internal");

- "Preliminary total" (Preliminary amount for the shipment, taking into account the weight, type, category of shipment, method of shipment).

Depending on the class, type and category of shipment, the following fields may appear on the screen:

- "Paid by stamps / franking" (RPO with the possibility of payment of GZPO);

- "Sending method".

Departure class entry

The first field to select is "Departure Class". By default, the departure class is “Domestic” (Figure 9).

Figure 9. Form "Acceptance of RPO". RPO tab. Departure class tab

The value of the field will change only after the content of the field “Country of destination” changes, in which it is necessary to select the country to which the RPO will be sent (Figure 10).

Figure 10. Fields "Class of departure", "Country of destination"

After selecting the class of departure, proceed to enter the RPO weight.

Entering weight data

After selecting the weight input screen element (Figure 11), to get the weight value from the mail scales, you must press F4. The system will display the received value from the mail scale in the corresponding field.

Figure 11. Selected weight input element

Note:

Weight is indicated in grams.

If there are no mail scales or failures in their use, a diagnostic message will be displayed on the screen (Figure 12).

Figure 12. Balance error message

In this case, you must enter the weight manually from the keyboard. When entering the weight, along with the numeric keys, delete keys are available. Del And backspace.

If the type of shipment is not selected when entering the weight, the System will mark the weight input field as having an invalid value. The same mark will be placed if the entered weight does not correspond to the selected type of shipment.

Choice of departure category

The departure category is entered if necessary. By default, the value for the "Digit" field is not specified. The send bit can take one of the following values:

Without discharge;

military;

government;

Presidential;

Official;

Judicial;

Credit.

The category can be selected if the sender is a legal entity, with the exception of the OVPO, the choice of the OVPO category is available for senders - individuals. The OVPO category can be selected for the “Letter” and “Postcard” items of the “Registered” category. The window for selecting the category of departure (Figure 16):

Figure 16. Window for selecting the category of departure

Input SHI

Entering a barcode or barcode mail ID produced in the "SHI" field (Figure 17).

Figure 17. Input field "SHI"

The mail ID can be entered by pressing the key of the mail scanner, or manually from the keyboard. In both cases, the System checks the correctness of the identifier entered and, in case of an error, displays a message about it. Errors may occur if the identifier type does not match the RPO type, or if the specified identifier is already contained in the System (i.e., it was entered earlier).

Entering recipient information

To enter information about the recipient of the registered postal item, go to the group of elements for entering information about the recipient (Figure 20).

Figure 20. Form "Acceptance of RPO". RPO tab. Recipient tab

To enter the recipient's personal data, place the cursor in the "Recipient" field and press the key F4, or left-click on the "Recipient" field. The system will display the form (Figure 21):

Figure 21. Entering the recipient's personal data

To indicate the type of client (individual / legal entity), it is necessary to indicate in the "Type of client" field whether the client is an individual or a legal entity (Figure 22).

Figure 22. Client type selection field

Below is a group of screen elements for entering personal data of the recipient, if the client is an individual (Figure 23):

Figure 23. Entering the personal data of a recipient who is an individual

To enter the address data of the recipient, you must fill in the fields:

Surname (A);

Middle name (B),

or use the "Select from history" button.

When specifying the type of client " Entity» you must enter the name of the organization, or use the button «Select from history» (Figure 24).

Note:

If the RPO has the status of "Service" and is sent to the address of another TSO, then the recipient and the sender are legal entities.

Figure 24. Entering the address data of the recipient, which is a legal entity

Note:

For a client with type " Individual» The last name, first name and patronymic fields are mandatory.

For a client with the "Legal entity" type, the field name of the organization is required to be entered.

When clearing data entry fields, the entered data is deleted without changing the value of the customer type.

If the recipient (sender) was previously entered into the System, it will be displayed in the drop-down list when entered and available for re-selection (Figure 25). In this case, the System will automatically substitute its address data in the appropriate fields.

With a flatbed scanner connected, you can read information from the client's passport.

Figure 25. Displaying previously entered data about the recipient

If you click on the “Select from history” button on the client data entry form (Figure 23, Figure 24), the System will display a reference form with previously entered customer information (Figure 26).

Figure 26. Form "Choice of data about the client"

To search in the directory for previously entered data, it is necessary to enter the required information in the empty line above the list (Figure 27) (surname mask or full surname).

Figure 27. Line for entering the required information in the directory

When you click the "Select" button in the "Recipient Data" form, the last name, first name, patronymic and contact number(Figure 28).

Figure 28. Recipient information form

If the client is selected from the previously entered ones, then the address data will be imported into the "Recipient's address data" form. You can change them if necessary.

Entering address data

After entering data about the recipient, you must enter his address data, if they were not selected from the history along with the client (Figure 29).

Figure 29. Selected screen element for address selection

To enter the client's address data, place the cursor in the "Address" field and press the key F4. The system will display the address entry form (Figure 30).

Figure 30. Address form

Buttons on the "Address" form:

- "OK"- confirmation of data entry;

- "Cancel"- completion of work with the screen form without saving the entered data.

Address type

Entering address data must begin by selecting the type of address. The composition of the address data entry fields depends on the selected address type (Figure 31).

By default, a standard address type is defined for data entry.

For any type of address, the entry of the OPS index is required.

To change the address type, select the corresponding field. In the form that opens (Figure 31), you must select the type of address. The selected address type will be displayed on the address entry form.

Figure 31. Selecting the type of address

Postcode

Entering an address must begin with typing postal code("Index" field).

When entering an index, you must use the number keys. The system allows you to enter up to six digits. After entering the index, when moving to the next element of the address data, the entered value is checked for compliance with the reference base of indexes. If an incorrect index is entered, the System will mark the entered index as erroneous (Figure 32), saving the entered address data will be impossible.

Figure 32. Marking an invalid index value

Other address data

The following address elements can be entered manually or by using the Central Postal Address Data Store (CCDPA):

- "Region" - region;

- "District" - district;

- "City" - a locality;

- "Intra-city territory (district)" - intra-city territory (micro-district, settlement, etc.);

- "Street" - street;

- "House" - house number;

- "Apartment" - the number of the apartment.

To sequentially specify the elements of the address and move between them, use the key Tab(or mouse pointer).

When using TsHDPA, the System will determine the region, district (if any) and the list of settlements corresponding to the entered index. The region and district are automatically displayed on the screen, the locality must be selected from the drop-down list.

You can also use the Search by our name field. point where you want to enter the initial characters of the required locality. In the event that the TsKhDPA service unambiguously correlates the entered characters with any locality available in the database, then the following fields will be automatically filled in: “Index”, “Region”, “District”, “Locality” (Figure 33).

Figure 33. Selecting a locality

If the System does not unambiguously determine the required locality by the first characters entered, the selection from the drop-down list will be available (Figure 34).

Figure 34. List of indexes for a locality

After selecting the locality, you must select or enter manually the intracity territory, street, house number and apartment number.

Note:

After selecting a locality, you need to pay attention to the address element for entering the intracity territory (“Intracity territory (district)” field): if this locality has exactly one intracity territory, it is automatically displayed in this field. It can be removed if necessary.

If there is no connection with the CCDPA, all fields, starting with the region (“Region”), must be filled in manually.

If you select the type of address "post office", "Military unit", "Field mail" on the form for entering the address, a field for entering the corresponding number ("No") is displayed (Figure 35). It must be filled in manually with numerical information. When you enter a postal code, the information in this field is not cleared.

Figure 35. Form for entering address data for the type of address "PO Box"

If the address type "Hotel" is selected, the field for entering the name of the hotel "Hotel Name" is displayed on the address entry form (Figure 36)

Figure 36. Form of the address input field with the field "Name of the hotel"

It must be filled in manually. When you enter a postal code, the information in this field is not cleared.

Entering sender information

Entering data about the sender is carried out in the same way as entering data about the recipient, which is described in paragraphs 2.2.9, 2.2.10 (Figure 40).

Figure 40. Form "Acceptance of RPO". Sender tab

Choice of stamps for RPO payment

After completing the tab " Additional services", you must click on the button" Further”, in case of paying RPO with stamps, the tab “Sale of stamps” will open. On the form, the System will automatically select the necessary stamps for payment for the current RPO, available in the OPS (Figure 50).

Figure 50. Form "Acceptance of RPO". Stamps tab

If the client came with his own stamps, then it is necessary to enter the amount of his stamps in the field “Paid stamps, rubles”, the System will automatically recalculate the missing amount for payment and re-form the list of stamps (Figure 51).

Figure 51. Form "Acceptance of RPO". Stamps tab. Filling in the field "Paid stamps"

In the field "Balance payable, rub." indicate the amount in rubles for which it is necessary to sell stamps.

Brand selection

To change the list of stamps, there are buttons on the form:

- “Add” – adding stamps to the list;

- “Change” – change of the existing list;

- “Delete” – removal of brands from the list.

To add a brand, you must click on the " Add”, the “Brand selection” form will open (Figure 52).

Figure 52. Brand selection form

To select a brand, click on the "Brand" field, a new form will open with a list of brands available in the OPS (Figure 53).

Figure 53. Form "Stamps"

The form contains fields for searching stamps by name and nomenclature code. To search through them, you must enter the required data for the search and click on the "Search" button. To clear the search filters, click on the "Clear" button. To select a brand from the list, you must select a line and click on the "OK" button.

The system will open the previous window, in which you need to specify the quantity of the selected brand and click on the "OK" button to confirm (Figure 54).

Figure 54. Brand selection form

The system will return to the "Acceptance of RPO" form on the "Sale of stamps" tab.

Viewing summary data

After completing the entry of all data on the receipt of RPO, you must click the button " Further". At the same time, the “Results” tab will open, which will display the cost of sending RPO, detailed parameters of RPO, the list and cost of additional services, detailing the total amount, as well as the surcharge for inaccessibility, determined from the “Hard-to-reach OPS” directory based on the sender’s address data entered and recipient (Figure 55).

Figure 55. Form "Acceptance of RPO". Summary tab

When registering an international RPO, on the “Results” tab, the “Declared value in SDR” field appears, which reflects the amount of the declared value in terms of SDR (Figure 56).

Figure 56. Form "Acceptance of RPO". Tab "Results" when registering an international RPO

To cancel the entered data on the reception of RPO, you must click "Cancel". To complete, you must click "OK", after which the main window of the cash register will open (Figure 57).

Figure 57. Checkout main window

There can be any number of RPO in the basket, printing will be carried out for each shipment as a separate check.

In the main window of the cashier, you must select the payment method:

Cash;

No change;

When you press the "Cash" payment button, the System will display a screen form of cash payment (Figure 58).

Figure 58. View of the cash payment window

In the "Enter the amount in cash" field, you must enter the amount of cash deposited by the client and click the "Apply" button. The system will return to the main window of the cash register, display the amount of change on the screen, and the fiscal printer will print the receipt.

If the client pays the cashier the amount without change, in the main window of the cashier, select the "Without change" button. The system will print the receipt on a fiscal printer.

When paying using bank card, you must select the "Map" button. The system will carry out transactions with the card and return to the main window of the cash register, the fiscal registrar will print the receipt.

You can check the correctness of RPO reception by clicking the "View log (2)" button (Figure 59). The last sale will be on the top line of the log. The group of fields on the right contains the characteristics of received RPOs that are registered in the System.

Figure 59. RPO log

To receive the next RPO, you should sequentially press the buttons "Post services (1)" / "Acceptance (1)" / "Accept RPO (1)" on the form of the main window of the cash desk (Figure 60).

Viewing summary data

Viewing the summary data is possible on the “Results” tab (Figure 67), a description of how to work with the tab is presented in subsection 2.5.

Figure 67. Form "Acceptance of migration notification". Summary tab

After pressing the “OK” button, the System displays the main cash desk window with the registered migration notification. All actions for making payment are described in clause 2.5. There can be any number of RPO in the basket, printing will be carried out for each shipment as a separate check.

Acceptance of simple shipments

To register the reception of simple shipments in the menu for selecting reception operations, press the key on the keyboard 5 , or click on the button "Acceptance of ordinary items (5)". The system will display a screen form for registering the acceptance of ordinary items (Figure 68).

Figure 68. Form "Reception of ordinary items"

This screen form consists of two tabs, according to the data entry order:

- "Class" - the default value of the field is "International", this field is not editable;

- "Type" - the field contains the values " small package"and" Bag M ";

- "Weight" - this field indicates the weight of a simple shipment.

- "Method of forwarding" - the field contains the values "Air" and "Ground";

- "Customer type" - in this area, you must select the type of client "Individual" or "Legal entity";

- "Payment method" - the field contains a list available ways payment (Figure 69);

Figure 69. Values of the "Payment method" field

- "Full cost" - the field is filled in automatically in accordance with the tariffs.

The following buttons are located at the bottom of the screen:

- "Cancel" - exit from the screen form of registration of the migration notification without saving the data;

- "Back" - return to the previous tab (inactive on the first tab);

Viewing the summary data is possible on the “Totals” tab (Figure 70Figure 67), a description of how to work with the tab is presented in subsection 2.5.

Figure 70. Form "Reception of ordinary items". Summary tab

After pressing the OK button, the System displays the main cash register window. All actions for making payment are described in clause 2.5.

emergency situations

EAS OPS remains operational in the event of emergencies. Special actions of the user (operator) are required only in case of emergencies directly in the fire alarm system. Such emergencies include failures in the power supply system, failures of the server and network equipment OPS and personal computers users, failures software tools on the server equipment of the OPS or users' computers.

In the event of such emergencies in the OPS, the user must inform the technical support specialists servicing this OPS and the EAS OPS service personnel about this and continue to act according to their instructions.

When working in the System, you need to be aware of the following general rules.

Help key F1 and the button in the upper right corner of the screen (if any) are used to obtain reference data on the System.

The button in the upper left corner of the screen (if available) is used to return to the previous form without saving the entered information.

Moving between screen elements (input fields, buttons, menu items) is performed by pressing the key Tab, except in special cases. The movement goes from left to right and from top to bottom. When you change the input elements at the top left, the composition of the elements to the right and below may change, while the fields located to the right and below may be cleared or marked as fields with incorrect values.

An input element that has an invalid value is marked with the icon on the left.

Navigate within input fields, screen lists, menu items, selection groups (individual - legal entity) using the arrow keys ( ↓ ,,← ,→ ) and page translation ( pgup,PgDn).

Moving between screen elements is also possible using the arrow keys, but only until they hit the elements listed in the previous paragraph.

In many screen forms, the selection of a screen element is available using the mouse manipulator.

list of symbols and abbreviations

The following terms and abbreviations are used in this document:

Change Registration Sheet
	Sheet (page) numbers
Change	changed	replaced	new	canceled	Total sheets (pages) in the document.	Document No.	Incoming number of accompanying document. and date	Signed	date

Training courses as part of the workplace of the CPS

Brief instruction

User to work in the EAS OPS system

post office level

(release 5.5.3.)

Moscow 2016

General procedures

Starting the System

To start working with the System, you need to click on the shortcut:

When the program is launched, the connected POS equipment is checked. In case of detection of not connected equipment or other problems, the System will display diagnostic messages.

After checking the composition of the connected equipment, the System displays the user authorization form.

In case of an incorrect password entry, the System displays a diagnostic message about an incorrectly entered password and prompts you to re-enter it.

In case of malfunctions in the operation of the EAS OPS, the corresponding diagnostic messages are displayed on the screen, with information about the problems that have arisen.

Opening operating shift

After authorization (verification) of the user in the System, a check is made for the closing of the previous shift. If the previous shift of this employee was closed, the System will display the form "Opening a new operating shift".

This screen form contains following buttons:

- « Open a new shift» - the function of opening a new operating shift;

- « » - performance of operations not related to cash register(fiscal registrar);

- « Cancel»

Opening a new operating shift is carried out by pressing a button « Open a new shift » . After pressing the "Open a new shift" button, the System will register the operator's data and print a receipt on the POS printer indicating readiness for work.

As a result of successful opening of a new operational shift for an employee, the System will display the main menu containing a set of menu items in accordance with user rights.

If a worker's previous operational shift was not closed, the diagnostic message "Close shift and open a new one" will be displayed. Without closing the shift, any transactions are impossible.”

The diagnostic message screen contains the following buttons:

- « Use existing shift» - log in to the System using the current shift of an employee;

- « Perform an operation that is not related to the cash drawer» - for operations not related to the cash drawer;

- « Cancel» - close the current form and go to the operator authorization form.

To continue working, press the button « Use existing shift » . After clicking, the system will display the main menu.

If the current date does not match the date of the existing shift, the System will display the diagnostic message "Unable to use the existing shift, close the previous shift and open a new shift."

Closing the operating shift

To close a shift in the Main Menu, press the “Other Operations (5)” button, then the “Shift Closing (6)” button, after which the Shift Closing menu will appear on the screen:

- "X - report (1)"- formation and printing of X-report;

- "Close Shift (2)"- Closing the operating shift;

- "Back (3)"- return to the previous menu;

- "Main Menu (4)"- go to the main menu.

In the Close Shift menu, click the Close Shift (2) button, the system will display the Close Shift screen.

The “Shift closing” screen form consists of the following fields:

- "Closing the shift at the terminal" - the name of the current terminal;

- "Remaining FR" - the balance of funds in the memory of the fiscal registrar;

- "Total balance by items" - the total balance in the System and below in the context of "Pension payments", "Other cash";

Button "Surrender DS"- the button for the regular transfer of funds to the boss, is active in the normal mode. Not active in emergency. The process is described below.

Button "Close"- closing the form;

Button « » - exit to the main menu.

Note:

In the event that the balance of funds in the fiscal registrar and the System converges, the operator has an active button "Submit CA". At the same time, receipts are printed on the delivery of funds to the Head of the OPS and an entry is created in the DDS journal on the transfer of funds to the head. In the event of a discrepancy in funds between the System and the fiscal registrar, the "Submit CA" button becomes inactive. To close the shift at the terminal, the Head of the OPS or his deputy must be authorized.

From the screen form of the Operator, given form differs by the presence of the “Close shift without passing the DS” button - this button becomes active in the window of the Head of the OPS in cases of discrepancy between funds in the System and the fiscal registrar and allows you to close the shift on the Operator’s window, warning with a message and printing the Discrepancy Act The system informs about the presence of non-closed cash desk sessions for the payment of pensions and benefits and proposes to close the shift .

Note:

If the balance of funds in the fiscal registrar and the System diverges, it is necessary to transfer funds through the DDS journal in the normal mode through the DDS journal. The amount of the discrepancy itself will be canceled, the corresponding act for the amount of the discrepancy will be automatically printed

In addition to performing the shift closing operation in the normal mode, without discrepancies in amounts, the System will perform the following operations:

Formation of a receipt for the delivery of funds to the head;

Formation and printing of the Z-report;

Prohibition to perform operations in the current shift.

In the event of a cash discrepancy, only the Discrepancy Statement is printed. Receipts are printed during the transfer of funds by the regular funds of the cash flow journal (DDS).

After closing the shift, the System will display a message and display the operator authorization form.

Sign Out

The exit is made from the main menu of the System. Press key 8 or press the "Exit (8)" button. A form similar to the authorization form of the System operator will appear on the screen.

To log out of the System, click the button .

The button is also intended to go to sections that are not related to the operation of the EAS OPS:

Information about the system;

Restarting the computer;

Turning off the computer.

This button is not used when logging in to the System.

To confirm the exit, the System will require you to enter the User's password. If the password is entered correctly, the system will shut down.

Replenishment of the OPS

Replenishment of the OPS - registration in the System of DS received by the OPS from the GRK.

To replenish the OPS with cash, you must use the register of collections and replenishment of the OPS, available via the following path:

“Other transactions (5)” → “Cash transactions (9)” → “Collection and replenishment of OPS (1)”. The system will display the form "Journal of collections and replenishment".

On the form of "Journal of collections and replenishment" in the tabular part, operations are displayed for the current cash desk of the OPS: "Acceptance of DS", "Collection of DS", which can be selected for the period specified in the date filter fields at the top of the form.

Buttons on the form:

At the top:

§ "Create"- opening the form "Editing collections and replenishment" to create a new document;

§ "Open"- view detailed information about the selected log line;

§ "Clear"- clearing the value specified in the "Date" field;

§ "Search"- search by specified values in the "Date" field;

In the lower part:

§ "Complete"- closing the form without saving the data.

Note:

Reinforcement of funds in the OPS can be made only under account chief of the OPS.

To create a new document, you must click on the "Create" button on the "Cash in cash register and replenishment journal" form. On the opened form "Editing collections and replenishment", there are two groups of fields:

- "Document data" - active by default;

- "Information about the status of the document" - the fields in this group of fields are filled in automatically, depending on the current status of the document, when creating new line journal, the default document status is "No Value Selected".

The "Document data" field group contains the following fields:

- "Document type"- it is necessary to select the value "Acceptance of funds in the OPS" from the list;

- "Sender"- the field is not filled in, it is inactive for selection (in case of replenishment of the DS in the TSO);

- "Recipient"- the field is automatically filled in with the value of the authorized user, in this case, under the rights of "Head of the FSO";

- "Sum"- it is necessary to enter the amount of DS accepted in the OPS under the article;

- "Suma in cuirsive"- the entered amount of DS is displayed in words;

- "Budget item"– select an article from the list. Two values are possible: “Pension payments”, “Other cash”. The item "Pension payments" is used for the payment of pensions and benefits for burial, the item "Other funds" for all other payment transactions.

To specify the document type, you need to set the focus in the "Document type" field, open the list of available documents using the key F4, select the value "Acceptance of funds in the OPS", using the arrow keys ( ↓ ,) and press Enter.

If the fields are filled in correctly, the System will display the "Save" button.

On the form "Journal of collection and replenishment", the System will display a line with data on the completed operation of replenishment of the OPS.

Note:

If the procedure for accepting funds was carried out correctly, the status of the document will be “Posted”. If the document has the "Created" status, you must re-open it and accept money by clicking on the "Accept" button.

Any created document can be opened for viewing by selecting it with the mouse and clicking on the "Open" button.

In the event that the head of the OPS accepted an amount greater than what was actually received, the head of the OPS must fully collect the erroneously accepted amount, write an explanatory note and accept the correct amount.

RPO reception

To proceed to registration of RPO reception on the main form of the System, press the key on the keyboard 1 or click on the "Post Services (1)" button. The system will open the menu for selecting operations for postal services.

On the form that opens, you need to go to the receiving operations by pressing the key on the keyboard 1 , or click on the "Receive (1)" button. The system will display a menu for selecting receive operations.

To receive RPO, press the key on the keyboard 1 , or click on the button "Receiving RPO (1)". The system will display a screen form for registration of RPO reception.

The screen form "Reception of RPO" consists of five tabs, in accordance with the order of data entry:

- "RPO" - entry of RPO parameters, including data about the recipient;

- "Sender" - input of information about the sender;

- "Additional services" - input of data on possible additional services;

- "Sale of stamps" - the choice of stamps for sale, when paying RPO stamps;

- "Results" - viewing and control of the final data.

Registration of the RPO acceptance operation is carried out from the first tab. Fields containing values are grayed out.

When you select the group of fields "Preliminary total" in the left part of the form, the billing fields will be displayed on the form:

- "Total payable";

- "Payment for weight";

- "Payment for the Security Guarantee" (if it is present in the RPO),

by which you can monitor the current RPO billing. These fields are filled in automatically by the System as the data is entered.

Note:

RPOs paid by stamps have the value "0" in the "Total payable" field.

The following buttons are located in the lower right part of the screen form:

Note:

On the screen form "Preliminary total", the button takes the form "OK" and serves to complete the registration of the RPO and go to the main form and subsequent payment.

- "Back" - return to the previous screen;

Note:

This button is not available on the first screen of the "Reception of written mail" form.

- "Cancel" - exit from the on-screen form of RPO registration without saving the data.

The system does not allow you to move to the next window if the data entered in the current window is incorrect or incomplete. At the same time, fields containing errors are displayed in red on the right side of the form. Clicking on a message in the list of errors moves the focus to the fields containing those errors.

Note:

To enter or change any RPO parameters, you must select its on-screen field for entry.

The transition from one screen field to another can also be done with the key Tab.

Navigating through the values in the selection windows is carried out with the key Tab, arrow block keys (ß, á, â, à), or by entering the corresponding numeric value from the keyboard ( 1, 2, … ).

Return to the previous screen field from the current field is performed by a combination of keys Tab+Shift.

All fields of on-screen forms are numbered, a quick transition to the elements can be done by pressing the button ctrl and the number indicated next to the field.

To filter the data in the field, click ctrl+f.

You can clear erroneously entered information by pressing ctrl+delete, or by going back to the value selection menu and pressing the "Clear" button at the bottom.

Entering RPO parameters

The first screen of "RPO" displays the main groups of fields of the mailing. For any sending parameters, the following fields are present on the screen:

- "Class, Weight in grams";

- "Recipient";

- Preliminary result.

Depending on the class, type, the “Marks” field may appear on the screen:

The first field to select is "Departure Class". The default departure class is "Domestic".

Entering weight data

After selecting the weight entry screen item, to get the weight value from the mail scale, you need to press F4 . The system will display the received value from the mail scale in the corresponding field.

Note:

Weight is indicated in grams.

If the mail scale is not available or if it fails, a diagnostic message will be displayed on the screen.

In this case, you must enter the weight manually from the keyboard.

Input SHI

The entry of a barcode identifier or a barcode postal identifier is made in the "SHI" field.

The mail ID can be entered with a scanner or manually from the keyboard. In both cases, the System checks the correctness of the identifier entered and, in case of an error, displays a message about it. Errors may occur if the identifier type does not correspond to the RPO type, or if the specified identifier is already contained in the System (i.e., it was entered earlier).

Entering recipient information

To enter data on the RPO recipient, you must go to the group of elements for entering data on the recipient.

To enter the recipient's personal data, place the cursor in the "Recipient" field and click F4 key , or left-click on the "Recipient" field. The system will display the "Recipient Data" form:

Address data type

Entering address data must begin by selecting the type of address. The composition of the address data entry fields depends on the selected address type.

By default, a standard address type is defined for data entry.

For any type of address, the entry of the OPS index is required.

To change the address type, select the corresponding field. In the form that opens, you must select the type of address. The selected address type will be displayed on the address entry form.

Index

Entering the address must begin with entering the postal code (field "Index").

Address data

The following address elements are entered using the Central Postal Address Data Store (CCDPA) or manually.

To sequentially specify the elements of the address and move between them, use the key Tab(or mouse pointer).

After selecting the locality, you must select or enter manually the intracity territory, street, house number and apartment number.

If there is no connection with the CCDPA, all fields, starting with the region (“Region”), must be filled in manually.

If you select the type of address "post office", "Military unit", "Field mail" on the form for entering the address, a field for entering the corresponding number ("No") is displayed. It must be filled in manually. When you enter a postal code, the information in this field is not cleared.

If the address type "Hotel" is selected, the field for entering the name of the hotel "Hotel Name" is displayed on the address entry form.

It must be filled in manually. When you enter a postal code, the information in this field is not cleared.

Entering sender information

Entering data about the sender is carried out in the same way as entering data about the recipient.

Viewing summary data

After completing the entry of all data on the receipt of RPO, you must press the button « Further» . This will open the “Results” tab, which will display the cost of sending RPO, detailed parameters of RPO, the list and cost of additional services, detailing the total amount.

To cancel the entered data on RPO reception, press "Cancel". RPO admission fee

To complete, you must click "OK", after which the main window of the cash register will open.

Note:

You can add any number of RPO to the basket, printing will be carried out for each shipment as a separate check.

In the main window of the cashier, you must select the payment method:

Cash;

No change;

Payment by bank card

When paying using a bank card, you must select the "Card" button. The system will carry out operations with the card and return to the main window of the cash desk, a receipt will be printed.

You can check the correctness of RPO reception by clicking the "View log (2)" button. The last sale will be on the top line of the log. The group of fields on the right contains the characteristics of received RPOs that are registered in the System.

To receive the next RPO, you should sequentially press the buttons "Post services (1)" / "Acceptance (1)" / "Reception of RPO (1)" on the form of the main window of the cash desk

Party reception RPO

Filling in the main fields

This operation is intended to fill in the data of the received list in accordance with the sender's paper batch list.

On the "Partition List" form, in the "Main" field group, you need to fill in the following fields:

- "List type" - the value is selected from the list;

- "Choice of counterparty" - the value is selected from the list;

- "Contract number" - is substituted automatically, depending on the selected counterparty;

- "List number" - enter the value corresponding to the list number;

- "Date of the list" - by default the System sets the current date, the value can be changed.

To enter the list type, place the cursor in the "List type" field and click F4. In the form that opens, select the desired list and click Enter.

To select a counterparty, go to the "Select counterparty" field and click the button F4, the system will open a journal containing a list of partners to select.

Sender. Client type

In the form that opens, you must specify the type of client:

Phys. face;

Jur. face.

If the sender is a legal entity, then you must fill in the "Company name" field or select the name of the organization from the history (the "Select from history" button).

If the sender is an individual, you must fill in the fields "Last Name", "First Name", "Patronymic".

Note:

If the counterparty was selected earlier on the "Basic" fields tab, then the sender's data (client type and name or full name will be filled in automatically).

This operation is intended to enter data on the categories of received RPOs in the lists and indicate the amount payable for each category.

After filling in all the fields about the Sender, click the button " Further". The system will display the RPO Categories tab of the Partition List form.

On the “RPO Categories” tab of the “Party List” form, you can add several types of RPO categories included in the list by successively pressing the button « Add» or buttons Alt+"+" from the keyboard, and entering the parameters of each RPO group. When you press a button « Add» The system will display the Batch List RPO Categories form with the Category tab active.

- "Number of RPOs of the selected category"- you must specify the number of RPO;

- “Total for RPO of this category”- it is necessary to indicate the amount paid by the client for sending RPO of the selected category, while the System will automatically allocate VAT from the entered amount.

On the "Categories of RPO" form on the "Results" tab, click the " OK”, entered RPO will be added to the table of the “Party list” form. Added RPOs by category can be adjusted by pressing the button " Change alt Change» and press the button Enter. To delete, press the button Delete» or press on the keyboard Alt + "-".

After entering all the data into the System, you must press the button " Further". The RPO List tab will open.

Completing the RPO list

This operation is designed to generate a list of shipments, according to each entered category.

On the “RPO list” tab of the “Party list” form, you must click the “ Add» or button Alt+"+" on the keyboard, and the System will display the “RPO” form.

Some of the fields of the RPO form are filled with previously entered data. You must enter values in the fields:

- "Weight" - indicates the weight of the RPO;

- "SHI (ShPI)";

- "Recipient" - filled in the same way as the sender;

- "Address" - filled in the same way as the sender's address;

- "Additional services", "Payment type RPO".

On the "Forwarding method" tab, the field is inactive for filling, by default the value is "Land".

On the "Preliminary total" tab, the preliminary amount of RPO is indicated, the fields are inactive for editing.

If RPO is entered in an amount different from that specified in the list, the System will display a warning message and block the registration of batch acceptance until the errors are eliminated.

The transition between the screens of the form is carried out by pressing the button " Further”, the end of the input is confirmed by pressing the button “ OK' on the 'Summary' tab. In the described way, all RPOs of the list are added.

Added RPOs can be corrected by pressing the button " Change» or press the button on the keyboard alt and use the arrow keys (→,←) to select the operation « Change» and press the button enter, and delete (using the button " Delete» or by pressing the button Alt+"-" from the keyboard). Button press " Further» on the “Party List” form of the “RPO List” tab will transfer the System to the form for previewing the final data on the RPO Party List.

View data

The system displays the data from the uploaded file:

- "List code" - a unique number of the list f.103 on the day the list was submitted;

- "Total payable" - the amount payable in rubles;

- "Version" - version of the list file format f. 103;

- "Total number of RPOs" - the total number of RPOs in the uploaded list of form f.103.

After loading the data on the form, the buttons become available:

- "Cancel"- carries out an exit from the form of reception of party RPO;

- "Reject List"- in case of errors in the list, you must click to generate a rejection report;

- "Continue"- go to the next tab "Data" (if there are no lines with errors).

Data checking

After downloading the file, control is carried out by the following parameters:

Valid declared value of RPO is checked;

The amount of the RPO cash on delivery is checked for non-exceeding the amount of the declared value;

The correctness of RPO billing is checked.

If there are errors, the System on the "Data" tab will indicate the barcodes of RPO, in which errors and erroneously filled fields were found.

Data reconciliation

On the RPO Registration tab, the lines highlighted in yellow are postal items to be verified. To perform reconciliation, it is necessary to read the Shi RPO in the field with the same name and get its actual weight using postal scales. The weighting procedure during data reconciliation is selective and is carried out in accordance with the requirements for input control sample sizes.

After the reconciliation procedure, the “Reconciled” checkbox will be automatically set, the list line with the matching mail ID will turn red, the mail ID input field will be cleared, the value of the “Balance to check” field will decrease by one.

After specifying the RPO weight, if no visible defects are found, the "Defects and Violations" field must be left blank.

The system checked the equality of the declared and actual weight of the postal item and recorded the absence of visible defects and violations in its design.

As a result, the line of this RPO in the list is colored green.

In case of detection of defects or violations in the execution of the party list, it is necessary to note the defects and violations identified during the reconciliation in the "Defects and violations" field.

Reconciliation of invoices and containers

To match invoices and containers, in the menu for working with outgoing containers and invoices, select the button "Reconcile invoices for sending (3)". The "Select invoices for reconciliation" form will open.

For adding it is necessary to enter the invoice identifier in the field "SHI invoice" by pressing the key of the mail scanner, or manually from the keyboard, press the button " Add / Remove". If the checks are successfully completed, a line will be added to the tabular part of the form with the container ID, container type, and invoice code added to the reconciled invoice.

If SHI capacity is not registered in the System or this species containers cannot be added to the invoice set to be matched, the Invoice SHI field will be reset to zero, the line will not be added, and a diagnostic message will be displayed.

After adding all invoices for reconciliation, you must click the " Reconciliation».

After clicking on the "Reconciliation" button, the System will display the corresponding screen form.

Verification requires adding a container ID by scanning the ID from the mail container address label using a mail scanner, or entering the container ID manually from the keyboard. After scanning, if the capacities specified in the list area of the form are included in the invoices, the System will set the mark “V” or display a diagnostic message.

After the verification is completed, you must click the " OK” and the system will display a message about successful completion reconciliations.

In order to transfer data to the OSAS RPO, in the "Other operations (5)" menu, select the button "Administration (8)" → "Data transfer to the OSAS RPO (1)".

A form of integration with OASU RPO will open. To transfer information to the OASU RPO, you must click the "Send data to OASU RPO" button. In case of successful submission, the System will mark “V” in the “File sent” column in the log line corresponding to the current date.

Important: Carrying out the operation "Reconciliation" of mail containers is a mandatory functionality that must be performed in the System to complete the cycle of sending mail containers. After carrying out this operation, the file with the RPO for sending to the OSAS RPO will be generated correctly.

Acts f.51

Entering defect data

After the procedure for checking containers and RPO for defects and, if any, on the "Defects" tab, you need to click the "Add" button on the form or a keyboard shortcut ctrl + on keyboard; in the opened menu for selecting possible defects in the container, the required type of defect is selected.

For other defects not listed in the selection menu, you must write a comment in the appropriate field.

After selecting the “Other” defect, you must click on the “ Change”, The system will display the Edit Defect Field Value form, where you can specify additional defects.

Note:

The system records the delivery and actual weight. If during the comparison a discrepancy in weight is revealed, it must be registered in defects with the subsequent formation of an act.

By pressing the button " Reconciliation”, The system will display the form “Identification of the waybill / container”, into which the SHI are entered, and when confirming the input with the button “ OK”, the Capacity Attributes form is displayed.

When checking the capacity, it is necessary to check all electronic data with the actual ones, weigh the capacity. With scales connected to the System, press the button « Get the weight”, the weight will be displayed in the “Current weight” field. If the scales are not connected to the System, the weight is entered in the "Current weight" field manually.

If the invoice data is entered manually, then after entering the corresponding SHI, the Capacity Attributes form will be displayed with empty fields to enter data on incoming capacity.

It is necessary to fill in the fields on this form by selecting the values from the corresponding menus according to the data of the physical invoice for the container. Weigh and enter the invoice weight in the "Current weight" field: if the scales are connected to the System, then you need to weigh the container and click on the "Get weight" button - the data on the weight of the container will be displayed in the "Current weight" field.

On the "Defects" tab, you need to click the " Add» on the form or by keyboard shortcut ctrl + on the keyboard, open the menu for selecting possible invoice / container defects and select the required one.

Note:

If you select the "Other" defect, the "Defects Values" table is activated, and when you click the "Edit" button, the "Edit Defect Field Value Value" form will open to enter a comment on the defect.

After entering all the defects, the System will display the "Defects" tab with the entered values. Next, go to the mark "Without attribution" and check if the invoice is without attribution. If you need to enter attributes for another capacity of the same invoice, click the " Save and move on to the next”, if the invoice no longer contains containers, click “ Save and Finish". The invoice reconciliation form will be displayed on the screen on the Composition tab. In the table "Composition" for the verified capacity, there will be marks about the reconciliation and defects, which means that the reconciliation of the capacity has been carried out and there are defects in it. If no defects are entered during capacity verification, then there will be no “Defects” mark in the “Composition” table.

To complete the reconciliation, click the " Completion". In the dialog box, select " Yes».

After the verification is completed, the System will display the Incoming Mail Registration menu.

Check for defects

The defect check procedure is an important part of the process of accepting and processing incoming mail. The check for defects is divided into the check of incoming containers and the check of incoming consignments and containers.

Formation of notice f.30

The formation of the notice f.30 takes place on the form "Formation of notices f.30". The form displays the defects entered earlier during reconciliation. When generating, you can enter comments and data from the compilers of the notices.

After entering comments and specifying the compilers, click the " Seal». Print form f.30 notice will open in a separate document, from where it can be printed.

Registration of parcels

For processing incoming containers containing parcels, in the "Registration of incoming mail" menu there is a functionality that provides for entering information on the waybill and the parcels assigned to it according to the template. To do this, in the "Registration of incoming mail" menu, click on the "Registration of parcels (4)" button. The entire mechanism for entering the attributes of the consignment note and parcels, as well as checking for defects and reconciliation, is similar to the mechanisms for reconciling containers and RPO.

Reprint documents

Printed notices and acts can be re-printed. To do this, in the menu for selecting postal services, click the "Other (6)" button. The system will display the "Other" menu, in which you must click the "Reprint invoices (2)" or "Reprint acts (3)" button.

In the "Date" field, you can select the invoices necessary for the search and further printing, by putting a selection from the calendar of dates in the range of which invoices will be searched, to search by the specified filter, you must click on the button " Search". The system will sort only those invoices that match the search criteria.

Address storage

SHI printing for storage areas

Savina Valentina Ivanovna
Job title: special teacher disciplines
Educational institution: GBOU College of Communications -54
Locality: Moscow city
Material name: methodical development
Subject: Work on KKM in the EAS OPS system
Publication date: 15.05.2017
Chapter: secondary vocational

Department of Education of the City of Moscow

State budgetary professional institution of the city of Moscow

College of Communications No. 54 named after P.M. Vostrukhin

By specialty 11.02.12

"Postal communication"

Topic: "Working on KKM using EAS OPS during the working day"

Completed by: Savina V.I.

Moscow 2017

EAC main menu

When logging in, the program asks for the user's password, which everyone has

worker.

EAC main menu

8 points

1. Postal services

2.Financial services

3.Commercial services

4.Retail

5.Other operations

7.Main cash register window

The main window of the operator's cash desk

RPO reception

To accept RPO you need to go to

postal services - reception - reception

If you would like to return to

menu, you need to press the arrow in

upper left corner and a window will appear

with a choice.

When you select command yes form

will close without saving the data, and

when choosing a team you can't

continue entering data

In the upper right corner is a question mark icon (help system).

Clicking this icon will bring up the help system.

Where can you find the information you need.

Sections help system grouped and you can find the answer to any of you

question of interest

Checking funds in the OPS

To view funds in the current operating window, select the service Others in the main menu

transactions- Cash transactions and cash DS

We choose operation

cash DS at the box office,

a window appears where

depicts current cash

facilities:

1.pension payments

2. other cash

date and time too

displayed

Overview of the composition of financial services

In me, financial services are presented with a choice of four buttons

1. Money transfers (this is the reception of money transfers Forsage, Addressless transfer and Wester Union)

2. Payments in favor of third parties (acceptance of utility bills, fines, training, etc.)

3. Payment of pensions, social benefits and wages

4.Banking and insurance services

5.main menu

Transfer acceptance window

You need to fill in the transfer type, sender, recipient, payment method, etc. automatically

check lists of terrorists.

When all fields are filled in, press the next key to go to the second page

The final stage of acceptance is translation and printing (printing a form)

Pressing the OK button goes to the main window of the cash register where the entire calculation takes place,

payment accepted only in cash

By pressing the OK button, it goes to the main window of the cash desk where all the calculation, reception takes place

payment is accepted only in cash

And press the button without change or cash (with change).

Postal money order return request

To make a request for the return of postal orders, go to the menu

Financial services (2) → Money transfers (1) → Postal money orders (1) →

Data exchange with the main point of the ESPP

Communication with the Master

paragraph of the EUPP

carried out using

menu item

"Data exchange with GPU":

Other operations (5) →

Administration (8) →

Administration

postal money orders (2) →

Data exchange with GPU (1)

Registration of delivery by the postman

To register the delivery by the postal transfer postman

you should go to the EAS OPS menu:

Financial services (2) → Money transfers (1) → Postal money orders (1)

→ Additional operations (3) → Registration of transfer delivery (9)

The system provides payout registration for four

types of you-paid documents:

payment on documents containing a barcode

(pensions, social payments);

payment of a funeral allowance

the client provides the document to the operator;

payment of social benefits according to the statement -

payment document in paper form is at

operator;

payment of wages according to the statement - payroll

the document in paper form is with the operator.

Reinforcement of the operating cash desk is carried out by a sequential transition through the menu items: “Main

menu → Other operations (5) → Cash transactions (9) → Transfer of funds within the OPS (3)”.

Payment of social benefits according to statements

When paying social benefits

according to the statements on the form "Registration of payments for

fiscal registrar" should be selected in the field

“Document type” value “Social payments for

statements", while the form of registration of payments

will take the form

Payment for documents containing a barcode

Payment in progress

For this it is necessary

scan barcode with

using a scanner,

difficulty reading the bar code,

the operator can enter the code manually

nuyu. The following fields will be filled

automatically

"Document type";

"Date of registration of the operation";

"Document Number";

document amount.

In the "Operation" field, you must select the desired value from the drop-down list. Choice

value in the "Operation" field occurs by selecting the field (setting the cursor) and

pressing the F4 key. Permissible types of operations are determined depending on

the selected document type.

If the payment under the specified document has already

was performed, the system will display the diagnostic

the message “By the specified document number

payment has already been made.

Registration of cash register operations. Checkout sessions.

To carry out operations with cash register sessions, you must click the button

"Registration of transactions at the cash desk (3)", to do this, go to the menu: Main menu →

Financial services (2)→Payment of pensions, social services Benefits and wages

(3)→Registering transactions at the checkout (3). The Cashier Sessions form will be displayed.

Closing checkout sessions

To close a cash register session, on the Cashier sessions form, set the focus to

desired session with the mouse and click the "Close Session" button.

Note:

Cashier sessions not closed manually will be

closed automatically when the shift is closed

on the operating window after

affirmative answer to the information

System message.

Details Posted on 01/28/2020

Updating of thematic collections in ELS "Lan"

ELS "Lan" informs that for November and December 2019 the thematic collections available to our university in ELS "Lan" were updated:
Engineering and technical sciences - Publishing house "Lan" - 29
Mathematics - Lan Publishing House - 6
Physics - Lan Publishing House - 5
Acquainted with complete list new literature you can .
We hope that the new collection of literature will be useful in the educational process.

Working hours of the library during the session

Details Posted on 09.01.2020

Dear students and staff of the university! During the session (from 01/09/2020) the library works:

season tickets: mon.-fri. from 10:00 to 18:00
reading rooms No. 1 and No. 2: Mon.-Fri. from 10:00 to 17:00
Photographing for library cards: Mon.-Fri. from 11:00 to 16:00 p.m. 11-30 (1 building, 1 floor).

Happy New Year 2020!

Details Published on 27.12.2019

Dear readers! The library team wishes you a Merry Christmas and a Happy New Year! We sincerely wish happiness, love, health, success and joy to you and your families!
May the coming year bring you well-being, mutual understanding, harmony and good mood.
Good luck, prosperity and fulfillment of the most cherished desires in the new year!

Delivery invoices are processed after the postman returns from delivery.

To perform the operation, you need to go through the menu:

"Mail Services (1)" → "Processing Incoming Mail (3)" → "Postman Job (4)" → "Delivery Result (2)"

The system will display the "Postman Delivery Result" screen » .

The buttons on this screen are:

Finish - confirms the completion of the operation.

In the field "SHI / ShPI invoice f. 16" enter the number of the processed invoice. The invoice number can be entered using the keyboard or using a barcode scanner. In the "Operation" and "Reason for operation" fields, select the required values from the list. Then click the "Download" button. The system will display the contents of the invoice.

Note:

If the invoice has already been processed, after entering the SHI / SPI invoice and uploading it, the System will display a corresponding diagnostic message.

The delivery invoice processing option depends on the delivery result:

- « Awarded » - place the cursor on the position and press the on-screen button "Giving", or use the key combination: Ctrl+"+";

- « Unsuccessful attempt of delivery » - if the RPO was not awarded, then place the cursor on its line. Press the on-screen button "Unsuccessful Delivery Attempt", or use the key combination: Ctrl+"-". The system will automatically enter the previously selected operation and its reason.

Note:

By default, in the lines of the invoice in the column "Delivery result" is marked "Unsuccessful delivery attempt".

After processing all RPO in the invoice, perform the operation to close it. Click the button Complete” on the form “Results of delivery by the postman » .

Presentation of RPO at the operating cash desk

To proceed to the delivery of RPO in the main menu of the System, click "Post services (1)" → "Handing (2)" → "1. Delivery of RPO” the screen form “Issuance of RPO” is displayed.

To search for RPO in the System, if the Client has a notice f.22 / f.22-v, CC in mobile application, you need to scan the barcode or enter the number manually.

The system will display the message "Add other RPOs intended for the same recipient". When you click "OK", the System will search for RPOs located in this GPO and received by this Client. If you click the "Cancel" button, only the RPO entered initially will be in the list.

After adding all RPOs to the list for issuance, you must click on the "Next" button, a second tab will open to check each RPO for delivery (except for registered written correspondence).

On this tab, you need to check each RPO, for this you need to scan the SHI RPO or stand on the line with this RPO, click the button in the tabular part "Change" or enter a barcode in the "SHI" field and click on the button Tab or Enter, the screen form "Issuance of RPO" will be displayed. Next, enter the weight - press the F4 key or manually, press the " OK».

Upon delivery of a letter with cash on delivery, after pressing the button "OK", the form "Reception of address electronic transfer».

If the recipient agrees to receive the RPO, click the button "OK". The system will go to the checkout window. If you need to charge for additional services, follow the procedure for paying and printing a receipt.

After the receipt is successfully printed, the issued RPO in the System will be assigned the status "Handed" and removed from the RPO storage list.

Send, return

A return invoice is created based on an RPO with an expired storage period in the GPT or other circumstances.

RPO processing for return, forwarding, non-delivery and transfer for temporary storage is carried out in the form. "Mail Services (1)" → "Incoming mail processing (3)" →"Operations on RPO (2)". The buttons on this screen are:

Add - Adding a line to the RPO list for return

Delete - Delete a line from the RPO list for return

Generate invoices - Formation of invoices, saving current data

Clear List - Clear Form

Cancel - Closing without saving data

For each RPO added to the list of the screen form, you need to specify an operation on the RPO, to do this, select a value in the "Operation on the RPO" field:

Return;

Sending mail;

non-delivery;

Transfer to temporary storage.

Depending on the choice of operation, the choice of reason will be possible.

Depending on the type of operation, in the "Reason for operation" field, specify one or another reason for the operation. In the "SHI / SPI" field, manually or using a scanner, enter the SHI (SPI) RPO value.

Click the Add button. The system will open the "Address data" form.

It is necessary to check the address data, then click the "Save" button, after which the RPO will be included in the list.

If you want to clear all the data on the screen form, click the "Clear List" button.

In the "Submit to window" field, select from the drop-down list the window where RPOs should be transferred.

After generating the RPO list, click the "Generate invoices" button.

After the invoice is closed, the System registers information on the entered operations (sending, return). RPO included in the invoice for resending will take on the status "Sending" and will be removed from the "Storage" list.

Postal transfers

Reception of postal transfer

To proceed to the registration of acceptance of postal money orders in the main menu of the System, go to the main menu of the EAS GPT:

Financial services (2) → Money transfers (1) → Postal orders (1) → Transfer acceptance (1)

The screen form "Reception of address electronic transfer" contains tabs:

Translation options;

Sender;

Recipient;

Additional services;

Cost calculation;

Entering translation options

When you enter the form, the "Translation Options" tab opens, in the "Transfer Number" field, the serial number of the translation is displayed, which is not available for change.

The tab displays the following fields:

- "Scanning DShK" - when you click on the field, forms for scanning open;

- "Scanning LSHK" - when you click on the field, a form for scanning opens;

- "Type of sender". The field is filled in by selecting a value from the sender types directory. To select a value, go to this field using the key Tab (Shift+Tab) or using the mouse and pressing the key F4. In the window that opens, you must select the type of sender - an individual / legal entity.

- "Payment method" - to select, place the cursor in the "Payment method" field and click F4. List possible ways payment depends on the type of transfer sender;

- "Recipient type" - to select, place the cursor in the "Recipient type" field and click F4. If you select the beneficiary type "Legal entity (regional client)" or "Legal entity (federal client)", fields for entering a regional (federal) client appear on the screen, which are filled in by choosing from directories of regional / federal clients. In this case, the recipient's data is selected from the corresponding directories and cannot be changed using the "Select recipient" button. Fill in all fields sequentially.

Buttons on the form:

- "Forward" - designed to go to the next tab;

- "Cancel" - designed to exit the "Accept transfer" form without saving the entered data;

- "Back" and "Continue" - buttons for navigating through the tabs of the form.

- "Print form" - is intended for printing a completed form of postal order only if the sender (Client) does not have a paper form. If there is a paper transfer form - forms from the system are not printed

- "Select Sender" and "Select Recipient": are intended for selecting data about the sender and recipient (hereinafter referred to as the client) in accordance with the directories of senders / recipients registered in the System. The "Select Sender" button is initially inactive and becomes available after selecting the type of sender - an individual or a legal entity, and the payment method. The "Select recipient" button is initially inactive and becomes available after selecting the type of recipient ("Individual", "Legal entity "Local client") and the type of transfer by destination. When you click on these buttons, the "Sender Directory" or "Recipient Directory" form opens.

After selecting a sender (recipient) from the directory, the “Sender” (“Recipient”) tabs are filled with information from the directory. The forms are the same.

After filling in all the fields of the "Transfer Options" tab of the "Receiving Addressed Electronic Transfer" form, click the "Continue" button to go to the "Sender" tab.