Do you have a table in Microsoft document Word or Excel? Do you want to transfer it to a Powerpoint program file, but don't know how? Our article will help you solve this problem. The process of transferring a finished table from various documents office programs reliable and doesn't take long. The main thing is to strictly follow all the points that we will discuss in our article.
How not to waste time creating a new table and transfer the already prepared one to powerpoint document?
First of all, we will tell you how to copy a finished table from a Word document into your presentation. To avoid any problems with formatting, strictly follow the algorithm of actions that we offer. First, open both documents. Expand the file with the table, and then move the cursor over it. A square icon will be displayed in its left corner. With it, you can select the desired table. After that, you will need to click on the "Layout" tab on the top bar of the program. It will only appear after you select a table in the Table Tools group. There you will see a select button.
Click on the arrow next to this button. After clicking, a drop-down menu will be displayed where you will need to select the “Select Table” item. Once the table is highlighted, click on the Home tab. It will have a Clipboard category. In it you will need to click on the copy button. The table will then be saved to the clipboard. Minimize your Word document and open your presentation. When Powerpoint opens, select the desired slide. Click the Home tab and then the Insert button. After this action, the table will completely move into the Powerpoint document, saving your time that would have taken to create it. In the same way, this procedure is carried out with documents Excel programs.
Move individual table cells
However, sometimes it is not necessary to transfer the entire table from the files of this program, but only a group of cells. This is done in the following way. To select a group of cells, move the cursor over the upper left corner of the table and move it so that only those that you need remain marked.
All in the same "Home" tab in the "Clipboard" group, click the "Copy" button. Minimize the Excel document and open your presentation. Select the desired slide and click on the "Insert" button on the main tab. After that, the desired cells will be successfully moved, and your presentation can be shown at meetings and conferences. We hope that our article helped you learn how to work with tables in Powerpoint.
You can add a table to a slide by creating it right in PowerPoint. You can also copy and paste a table from Word or Excel.
You can't convert existing slide text to a table. Insert an empty table and add text to it.
Click a section heading below for detailed instructions.
Create and format a table in PowerPoint
Copying and pasting a table from Word
In Word, click the table you want to copy, and then on the tab Layout press the button Highlight and select command Select table.
On the tab home in a group Clipboard press the button Copy.
AT PowerPoint presentations select the slide to which you want to copy the table, and then on the tab home in a group Clipboard press the button Insert.
Advice:
Copying and pasting a group of cells from Excel
To copy a group of cells from an Excel sheet, click the top left cell of the group you want to copy, and then drag the pointer to highlight the desired rows and columns.
On the tab home in a group Clipboard press the button Copy.
In your PowerPoint presentation, select the slide to which you want to copy the group of cells, and then on the tab home in a group Clipboard press the button Insert.
Advice: You can also copy and paste a table from a PowerPoint presentation into an Excel worksheet or Word document.
Insert an Excel sheet into PowerPoint
When you insert an Excel sheet into a presentation, it becomes embedded OLE object. If you change the theme (colors, fonts, and effects) of the presentation, the sheet pasted from Excel will not be affected. You also won't be able to edit the table using PowerPoint commands.
Select the slide to which you want to add the Excel sheet.
On the tab Insert press the button Table and select the item Excel table.
To add text to a table cell, click the cell, and then type the text.
After that, click outside the table.
Advice: To edit an Excel table after deselecting it, double-click the table.
After you add a table to your presentation, you can use the table tools in PowerPoint to format, style, and make other changes to the table. For information about how to change the appearance of a table in a PowerPoint presentation, see the Change the appearance article.
additional information
You can add a table to a slide, add or remove rows and columns, and apply basic table formatting in PowerPoint 2016 for Mac.
Inserting a table
Tips:
To quickly add a row at the end of a table, click the last cell of the last row and press the Tab key.
To add a column or row, click a cell right click mouse (or left, while holding down the CTRL key), hover over the command Insert and select the desired option.
To delete a column or row, right-click (or CTRL-click) the cell, hover over the command Delete and select the desired option.
You can add a table to a slide by creating it directly in PowerPoint for the web. You can also copy and paste from Word for the web, Outlook on the web, or desktop Office applications(Word, Excel, PowerPoint).
MS Word is a multifunctional program that has in its arsenal almost unlimited possibilities for working with documents. However, when it comes to the execution of these very documents, they visual presentation, the built-in functionality may not be enough. That is why the package Microsoft office there are so many programs, each of which is focused on different tasks.
PowerPoint- a representative of the office family from Microsoft, an advanced software solution focused on creating and editing presentations. Speaking of the latter, sometimes it may be necessary to add a table to the presentation in order to visually show certain data. We already wrote about how to make a table in Word (the link to the material is provided below), in the same article we will tell you how to insert a table from MS Word into a PowerPoint presentation.
Actually, insert the table created in text editor Word, in the program for creating presentations PowerPoint is quite simple. Perhaps many users already know about this, or at least guess. But still, detailed instructions It certainly won't be redundant.
1. Click on the table to activate the mode of working with it.
2. In the main tab that appears on the control panel “Working with tables” go to tab "Layout" and in the group "Table" expand button menu “Highlight” by clicking on the button below it in the form of a triangle.
3. Select an item "Select table".
4. Return to the tab "Home", in a group "Clipboard" click on the button "Copy".
5. Go to the PowerPoint presentation and select the slide to which you want to add the table.
6. On the left side of the tab "Home" click on the button "Insert".
7. The table will be added to the presentation.
- Advice: If necessary, you can easily resize a table inserted in PowerPoint. This is done in exactly the same way as in MS Word - just drag one of the circles on its outer border.
That's all, in fact, from this article you learned how to copy a table from Word to a PowerPoint presentation. We wish you success in your further development of the programs of the Microsoft Office package.
Create tables, edit and format them, and import tables from Excel to PowerPoint
Presentation
Speaker Deck YouTube SlideShare
Skills 77-429
Theory:
- Creating tables
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Text version
tables is a great way to organize complex data that can be structured. The table consists of rows and columns at the intersection of which there are cells containing data.
Working with data that is organized in tables is so convenient that MS Office has a separate application for working with spreadsheets - Excel. In PowerPoint, tables are not used to perform calculations or analysis, but to present data, with the resulting possibilities for working with tables. Although some of the restrictions in the design of PowerPoint tables seem strange, we will talk about this as we go.
Create a table
There are many ways to create a table in PowerPoint.
First, if it is provided for by the slide layout, then you can insert a table in universal filler, or special placeholder "Table".
Secondly, if the slide layout does not provide for a table, then you can insert a table in the same way as in word processor MS Word using tabs "Insert" / "Table".
The difference between the methods of inserting a table using a placeholder and using the insert command is exactly the same as in working with text captions, i.e., by inserting a table into a placeholder, we can change its position on the slide by changing the layout of the slide, and inserting the command inserts not in a placeholder - no.
Using a special field, you can select the desired number of rows and columns of the table. By using given field you can create a table with a maximum dimension of 10 by 8, so if you need more, you should use the "Insert Table" command and specify the desired number of rows and columns in the dialog box.
Inserting a new table using the Table command Table drawing
The next option from the "Table" command of the "Insert" tab is "Draw a table", the table drawing command should be used if you have a table or, for example, its header, of a complex structure and you know how to draw it.
Working with the "Draw Table" command occurs according to the following algorithm:
- We draw the outline of the table - just a rectangle on the slide.
- Again, this command, which can now be accessed through an additional tab "Constructor", draw the internal structure. There is one feature here, if you start drawing outside the just drawn outline of the table, then we will create a new table, so you need to start drawing an internal dividing line inside the rectangle created in the first step.
The last option of the "Tables" command looks similar to the previous ones, however, it is fundamentally different because it embeds or imports an object of type sheet Microsoft Excel and this is the subject of the next question of the course.
- Table import
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Importing a new table
The last option of the "Tables" command allows you to embed tables from an Excel spreadsheet. This can be convenient if you need to make calculations in a table. Executing the "Table" / "Excel Spreadsheet" command actually opens an Excel workbook inside a PowerPoint slide, and work in such an imported table is done by Excel tools. In order to return to PowerPoint, you need to click any mouse button outside the embedded table.
In order to resume work with a previously imported Excel spreadsheet, double-click on the table with the left mouse button, or select the appropriate item in the context menu of the embedded spreadsheet.
Importing a prepared table
Often, when creating a presentation, tables with calculations in Excel are not created in PowerPoint itself, but are implemented previously prepared in a spreadsheet. And here are the options when creating data for the presentation:
- if you just select the data on the sheet, copy it with Ctrl + C and paste Ctrl + V on the presentation slide, then this will be equivalent to creating a regular table in PowerPoint, i.e. data calculation is not supported;
- if you select data on an Excel sheet, and then, in the drop-down command, select "Paste Special"/ , then a copy of the sheet with Excel data. Those. in the future, already from the presentation itself, they can be corrected, and the end result is similar to the command "Table" / "Excel spreadsheet";
- if you select the data on the Excel sheet, and then, in the drop-down command "Insert" choose, as in the previous case, "Paste Special" / "Microsoft Excel Sheet Object" and don't forget to toggle the switch on the left to "To tie", then the data on the presentation will look like in the previous case, but stored in Excel file from which the insert was made. Those. changing the data in the Excel file will also change the data in the presentation.
Importing Other Objects
You can insert into the presentation not only tables from Excel, but also other files: text documents Word, WordPad, drawings, Excel charts and even individual presentations.
Using the "Object" command from the "Text" group of the "Insert" tab, you can call up the dialog box for embedding an object in a presentation.
Among the list of objects, you can choose to create a new one or take information from an already prepared file. It is logical that the list depends on installed applications in the system, so, for example, if you do not have Visio, then it is impossible to create a new embedded object of this type.
- Changing the table layout
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After creating a table, namely the creation, and not the introduction of third-party objects, additional tabs appear on the interface ribbon "Constructor" and "Layout", conventionally grouped "Working with tables".
For additional tabs to appear, place the cursor in the table.
tab "Constructor" used to change appearance tables, we will consider it in the next question, and the tab "Layout" is responsible for the layout of the table, no matter how trite it may sound.
Adding rows and columns
When inserting a new table, it can be difficult to provide for the required number of rows and columns, in fact, this is not necessary, because adding new ones is quite simple and can be done in several ways.
Commands for adding new rows and columns are present on the interface ribbon on an additional tab "Layout", Group "Rows and Columns". You can add new rows and columns from the mini-toolbar, which will appear after selecting the table cells and calling context menu.
In both the first and second cases, a simple rule applies, how many rows / columns are selected, so many will be added when the corresponding command is executed either from the interface ribbon or from the mini-panel. There is no need to select the entire row, it is enough to select one cell from a row or column. For example, selecting two cells one under one and executing the command to add new rows will add two rows, and executing the command to add new columns will add one column, because the selected cells are in the same column.
In addition, when filling a table with data, it is convenient to go to the cell on the left using the Tab key and, if the cursor is in the last cell of the table, then pressing the Tab key will create newline table, but the Enter key will create a new paragraph in the current cell.
Removing rows and columns
Removing rows and columns is similar to adding them. We select the cells in the table of those rows or columns that need to be deleted and execute the delete command from the ribbon of the interface or the context menu.
In addition, you can also completely delete a row or column using the Backspace key (not Delete , Delete will simply clear the table cells from the contents), but in this case, you must select the entire row or column to be deleted.
Moving rows and columns
You can use drag and drop, interface elements, and hotkeys to move around.
The essence of the move is to cut data from one place and paste it into another, while if the destination cells already contained data, then they will be replaced.
Group commands are used to move rows and columns "Clipboard" tabs "Home", the same commands can be found in the context menu by calling it after selecting a row or column. And in conclusion, it should be said that the standard keyboard shortcut Ctrl + X is used for cutting, and Ctrl + V for pasting data.
If you select (by dragging the mouse with the left button pressed, or using the "Select" command on the "Layout" tab) a column or row and drag it to another location, then the selected column/row will not be deleted, it will only be cleared of data, but if this the operation is performed using the interface ribbon commands discussed above, the context menu or a hot combination, then the column / row will be completely deleted. True, if a row/column is not completely selected, then there will be no difference, the selected cells will simply be cleared, regardless of how the move was made.
The copy operation is performed similarly to moving, the cut and copy commands are nearby, and the hot combination for copying is Ctrl + C , in the case of using "Drag and Drop", you must additionally hold Ctrl .
hot combination
If you hold down while dragging a row or column ctrl, then the data will be copied
Resizing Rows and Columns
Resizing both the table itself and its rows or columns will best present the data on the slide. To change the size of the table itself, when it is focused, you need to drag the small rings that are located at the edges of the table.
To change the size of columns/rows, move the cursor to the border of a column or row so that it takes the form of a double-headed arrow and hold down left button mouse to resize. In addition, a column can be quickly resized to the widest entry in the column by double-clicking on the border when the cursor changes to a double-headed arrow. For strings, this method does not work.
On the interface ribbon, on an additional tab "Layout", in a group "cell size" there are additional commands for working with tables, you can set the size of the row and column at the intersection of which the cursor is located, as well as quickly align the size of all rows or columns in the table.
But if you need to accurately set the size of the whole table, then this is easy to do from the group "table size" additional tab "Layout".
Change the alignment and orientation of text in a table
There are times when the table fits almost perfectly into the slide, but just a little bit missing, just a couple of millimeters. You can win such millimeters, placing data in the table, by reducing the internal borders of the cell. In the "Alignment" group of the "Cell Margins" command, you can change the size of the cell to fit the data in them, you can change the internal borders of an individual cell or group, after selecting them.
In the same group, you can adjust the orientation of the text inside the cells, as well as horizontal or vertical alignment, similar to how it is done for text fields.
Using the commands of the "Alignment" group of the "Layout" tab, you can adjust the text orientation in the table cells: horizontally (by default), rotated 90 or 270 degrees, and also written in a column when letters are written from top to bottom. In the latter case, the cursor takes a horizontal direction.
You can get to the text alignment and orientation commands using the sidebar Shape Format / Text Options / Caption.
Merging and splitting cells
The last table layout operations we'll look at are cell merging and splitting. To merge several cells, select them and run the command "Merge Cells" from the group "An association" tabs "Layout", or select the same command from the context menu.
If the cells that were merged contained data, then the new cell will contain all of these records broken down by row.
Splitting cells is also simple: the cursor is placed in the cell and the split command is pressed, the desired number of rows and columns to be split into is entered in the dialog box. In this case, if you select several cells and execute the split command, the split will affect each individual cell. For example, if you need to turn 4 cells into two, they must first be combined, otherwise we get 8 cells (4x2).
It is noteworthy that in the same Word, the process of splitting table cells is very similar, but the dialog box "Cell Splitting" contains additional option "Merge Before Split".
In conclusion, it remains only to note that cells can be divided by drawing borders, which we considered earlier. Drawing is on an additional tab "Constructor" in a group "Draw Borders".
- Table Formatting
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Before considering PowerPoint's table design tools, it should be noted that a moderate thoughtful design will look professional, and excessive use of coloring, effects will distract attention from the contents of the table and negatively affect the overall perception of the presentation.
If you are not sure about the design of the table, a win-win option is a table without any design at all. White background and black font, well, and the borders can be made gray. Of course, you need to watch the presentation itself, but always keep in mind the golden rule: "Data comes first."
PowerPoint styles all new tables with the default style provided by the specific template. You may want to change the default table formatting. For changing the formatting of the table, the additional tab "Designer" is responsible, which appears when the cursor is placed on the table along with the additional tab "Layout".
Design tab commands Applying a table style
PowerPoint tables are formatted with default settings, you can quickly change the specified formatting by applying one of the styles that are located in the Table Styles group of the Design sub-tab. Here you can also completely clear the formatting of the table by selecting the "Clear Table" command, while the contents will not be deleted.
The colors that are in the table styles depend on the current theme, which means that if you select one of the styles and then change the theme of the presentation or simply copy the table to another presentation (with a different color scheme), the appearance of the table will also change. Therefore, if you want to color the table so that the colors do not change, you need to color not using styles, but select separately the fill, effects (if necessary), font color, from the standard set of colors, or use the "Other colors" command and select the desired color.
Additional table style options
Preset table styles have separate elements: header row, total row, first and last columns, which can be additionally highlighted. Such a selection is made by a corresponding mark in the "Table Style Options" group, here you can also visually separate even and odd rows and columns.
With the right approach, using the appropriate options, you can focus on the necessary elements, for example, totals.
Table border control
The drop-down command for managing borders in the table and its cells works in conjunction with the Draw Borders group. With the help of the commands of this group, the color of the borders, their thickness and type are set, and with the help of the border command, where to apply this or that border. In fact, you can do the same with the Draw Table tool, if you draw a pencil only along the borders of the table cells.
Among the interesting features, one can note the diagonal division of the cell, in order to write text in such a cell, you must enter the left side, press the Ctrl + Tab combination (this combination adds a tab position inside the table and also works in Word) and enter the second part of the cell.
The diagonal border of the cell, unlike the other borders, is conditional, i.e. it does not limit the text and will have to make sure that it fits nicely into the cell itself. You can also align portions of text in a table with spaces.
Filling with color in a table
The color fill command is located above the borders and allows you to select the color of one or more pre-selected cells. At the top are the theme colors, they change depending on the theme or its color settings. Standard colors will always look the same.
Using the "More fill colors ..." command, you can select an arbitrary fill color, including by color code. The eyedropper will allow you to pick up the sample, unfortunately, the sample must be inside the PowerPoint presentation, this greatly limits its use, because. you can’t open the color you like in the browser and take a sample, you have to use third-party applications.
Using the "Picture ...", "Gradient" and "Texture" commands, you can set a fairly specific fill for table cells, moreover, you can select one picture for the header, and another for the main part of the table.
Most likely, if you will be setting a pattern to fill cells, then you should set the transparency level for it so that the text in the cells remains readable. This can be done on the additional panel "Shape Format" in the "Fill" section (the panel can be called through the context menu).
The last option of the "Fill" drop-down command - "Table background" works similarly to the standard fill, with the only exception that it is applied to the entire table at once. You can see the background of the table only if the cells do not have a fill, or a transparent fill is set.
Borders, shading, Design tab effects Organizing a table with other objects
In PowerPoint, a table is a shape that can move freely within the slide area. If there are other objects on the slide (pictures, tables, shapes, icons, SmartArt, etc.), then they are placed on the slide by levels, the later the object is added, the higher it is and can overlap other objects.
The possibilities of placing objects on presentation slides will be considered in detail in the lesson of working with pictures, and now we will describe only the “Move back / forward” commands from the “Organization” group of the additional “Layout” tab. Using these commands, you can either immediately move the object to the very bottom / top by selecting “Send to Back” / “Send to Front”, or to a lower / higher level using the “Move Backward / Forward” commands.
Using the "Selection Area" command, you can see all the objects on the slide, their placement, and also arrange them there simply by dragging with the mouse, or by the triangular arrows at the top.
Since the entire presentation slide consists of objects, the ordering command is very relevant, which is probably why it can also be found on the Home tab in the Drawing group or, when selecting a shape / picture, on the Format tab.
Flashcards
The so-called memory cards, look at the card and try to answer, clicking on the card will display the correct answer. Memory cards are good for remembering the key points of a lesson. All classes this course provided with memory cards.
Practice
In the practical part you will find tasks for the last lesson. After completing them, you have the opportunity to compare your version with the answer prepared by the lecturer. It is strongly recommended that you watch the solution only after you have completed the task yourself. Some quests have hints.
Task 1. Adding a table
- Open the presentation from the previous lesson.
- On slide 25, in the placeholder, select "Insert Table", indicating 2 columns and 7 rows. Fill in the same way as the table below:
- Save your presentation for later backing. "Presentation lesson 4.1".
Test
Useful
Anyone who has ever made a presentation of projects has come across the fact that at least on one page or sheet it becomes necessary to insert data into a table, or you need to copy, paste, change, move, add and create a table. In Power Point, this situation is solved quite simply.
Create a table
Open PowerPoint.
For those who don't know this program is in any Windows versions, it's actually a Microsoft Office application, to be more precise. And you should look for it in Office.
Launching the application, we will see the following picture.
Then we are looking for the "Add table" button on the panel.
Click on it and get access to the choice of the number of rows and columns. We select their number we need as in the figure below. And we get the skeleton of the table.
In principle, the table is ready. It remains to add data to it.
What else can be done with this table? It can be colored.
The color scheme is quite varied.
How to set the background?
There is a “Constructor” button on the program panel, we find it, click it and get a set of templates of various colors and variations.
Take your pick, as they say.
We select and get, for example, this kind of our table. The example shows how you can change the background color of the table, its size. Changing fonts, both in color and size.
Embed in text area
The easiest format to create a table in a new slide.
You need to create a new slide with the combination "Ctrl" + "M".
In the area for the main text, by default, 6 icons will be displayed for inserting various elements. The first standard is just the insertion of the table.
It remains only to click on this icon. A separate window will appear where you can set the necessary parameters of the component being created - the number of rows and columns. After pressing the "OK" button, an element with the specified parameters will be created in place of the text input area.
The method is quite simple and versatile. Another problem is that after manipulating the area for the text, the icons may disappear and never return. It is also impossible not to say that this approach removes the area for the text, and you will have to create it in other ways.
visual creation
There is a simplified way to create tables, which implies that the user will make small tables with maximum size 10 to 8.
To do this, go to the "Insert" tab in the program header. Here on the left is the "Table" button. Clicking on it will open a special menu with possible ways creation.
The most important thing that can be seen is a field of 10 by 8 cells. Here the user can select a future plate. When hovering, the cells from the upper left corner will be painted over. Thus, the user needs to choose the size of the object he wants to create - for example, 3 squares by 4 will create a matrix of appropriate sizes.
Inserting a table the second way in PowerPoint
After clicking on this field, when the required size is selected, the necessary component of the corresponding type will be created. If necessary, columns or rows can be easily expanded or narrowed.
The option is extremely simple and good, but it is only suitable for creating small table arrays.
Classic method
The classic way to go from one version of PowerPoint to another over the years.
All in the same place in the "Insert" tab, you need to select "Table". Here you need to click on the option "Insert Table".
Inserting a table in a third way
A standard window will open where you need to specify the number of rows and columns for the future table component.
Standard table creation in PowerPoint
After clicking the "OK" button, an object with the specified parameters will be created.
The best option if you need to create an ordinary table of any size. The objects of the slide itself do not suffer from this.
Paste from Excel
If there is an already created table in Microsoft program Excel, it can also be transferred to a presentation slide.
To do this, you need to select the desired element in Excel and copy. Then just paste it into the desired slide of the presentation. You can do this either with the combination “Ctrl” + “V”, or through the right button.
Example of an inserted table from Excel to PowerPoint
But it is worth noting that in the second case, the user will not see the standard "Insert" option in the pop-up menu. In new versions, there is a choice of several insertion options, not all of which will be useful. Only three options are needed.
Types of inserts needed to insert a table from Excel
"Use Destination Styles" is the first icon on the left. It will insert a table optimized for PowerPoint, but retaining the general original formatting. Roughly speaking, in appearance, such an insert will be as close as possible to the original form.
Embed is the third option from the left. This method will place the source here, saving only the size of the cells and the text in them. The border style and background will be reset (the background will be transparent). In this option, it will be easy to reconfigure the table as needed. Also, this method allows you to avoid negative options for format distortion.
An example of an inserted table from Excel as a picture in PowerPoint
"Drawing" is the fourth option from the left. Inserts a table like the previous version, but in the format of a picture. This method is not amenable to further formatting and changing the appearance, but the original version is easier to resize and embed in the slide among the rest of the elements.
Also, nothing prevents you from inserting a table using the Microsoft Excel editor.
The old way is the "Insert" tab, then "Table". Here you will need the last item - "Excel Spreadsheet".
After choosing this option, a standard Excel 2 by 2 matrix will be added. It can be expanded, resized, and so on. When the dimensions and internal format editing processes are finished, Excel editor will close and the object will take on the appearance specified by formatting the style of this presentation. Only text, size and other functions will remain. This method is useful for those who are more accustomed to creating tables in Excel.
It is important to note that with the latter method, the system may generate an error if the user tries to create such a table when the Excel application. If this happens, you just need to close the program that is interfering and try again.
Manual creation
It is not always possible to get by standard tools creation. Complex types of tables may also be required. These can only be drawn by yourself.
You will need to open the "Table" button in the "Insert" tab and select the "Draw Table" option here.
After that, the user will be offered a tool for drawing a rectangular area on the slide. After the required size of the object is drawn, the outer borders of the frame will be created. From now on, you can draw anything inside using the appropriate functions.
As a rule, in this case, the "Designer" opens. It will be discussed in more detail below. With the help of this section, the desired object will be created.
This method is quite complicated, since it is far from always possible to quickly draw the desired table. However, with the right level of skill and experience, manual creation allows you to create absolutely any kind and format.
Table constructor
A basically hidden header tab that appears when you select a table of any type - even a standard one, even a manual one.
The following important areas and elements can be distinguished here.
The "Table Style Options" allow you to mark specific sections, such as the totals row, headings, and so on. It also allows you to assign a unique visual style to specific departments.
Table Styles has two sections. The first one offers a choice of several basic embedded designs for these elements. The choice here is quite large, rarely when you have to invent something new.
The second part is the manual formatting area, which allows you to independently configure additional external effects, as well as color fills for cells.
WordArt Styles allows you to add custom captions in image format with a unique design and look. Almost never used in professional tables.
"Draw borders" - a separate editor that allows you to manually add new cells, expand borders, and so on.
Layout
All of the above provides a wide range of functionality for customizing the appearance. As for the specific content, here you need to go to the next tab - "Layout".
The first three areas can be arbitrarily connected together, as they are generally intended to expand the size of the component, create new rows, columns, and so on. Here you can work with cells and tables in general.
The next section - "Cell Size" - allows you to format the dimensions of each individual cell, creating additional elements of the desired size.
"Alignment" and "Table Size" offers opportunities for optimization - for example, here you can align all the protruding beyond the outer borders of the cell, align the edges, set some parameters for the text inside, and so on. "Ordering" also gives you the ability to rearrange certain elements of the table relative to other components of the slide. For example, this way you can move this component to the front edge.
As a result, using all these functions, the user is able to create a table of absolutely any degree of complexity for a variety of purposes.
Job Tips
It is worth knowing that it is not recommended to apply animations to tables in PowerPoint. This can distort them, and also simply look not very beautiful. An exception can be made only for cases where simple entry, exit, or selection effects are applied.
It is also not recommended to make bulky tables with a huge amount of data. Of course, except when necessary. It must be remembered that for the most part, the presentation is not a carrier of information, but is only intended to demonstrate something over the speaker's speech.
As in other cases, the basic rules for registration also apply here. There should be no "rainbow" in the design - the colors of different cells, rows and columns should be perfectly combined with each other, not hurt the eyes. It is best to use predefined design styles.
How to make a beautiful table in PowerPoint
Draw a table. The structure will appear on the slide. Go to:
Choose a design from the options provided. Use the Fill button to color individual elements. Add shadow and cell display effects.
How to Make a Transparent Table in PowerPoint
What to do if the table should be displayed without borders on the slide?
Make it transparent. Select it by clicking on it with LMB. Open the "Designer". Go to:
While creating:
Don't make them bulky. With lots of information. Presentations are used to demonstrate important points at the same time as the speaker is speaking;
Avoid coloring cells with different colors. Apply the preset styles.
How to create a beautiful table in PowerPoint?
1. First, select the slide on which the table will be located.
2. On the toolbar, go to the Insert tab and click on the very first menu item Tables.
3. In the Insert table window, set the required number of rows and columns by moving the mouse over the cells.
On the slide, right in real time, the design and structure of the future table will be visually displayed. If you are creating a presentation using the built-in PowerPoint templates (how to add a template in PowerPoint 2007 and in PowerPoint 2010), then the design of the table will match that of the template. If you use third-party templates (or make a presentation without using templates at all), then by default the table will have a very modest blue-gray color.
4. Left-click inside the table inserted on the slide to activate a new tab on the toolbar - Working with tables - Design mode. Click on the little black arrow in the Table Styles group.
Table Styles in PowerPoint
5. Select the appropriate design for your table from the style gallery. At the top is the color scheme that is optimal for your document, and then comes the division into light, medium and dark design options.
5. If the selected table design completely suits you, then you can stop at this option. If you want to color the table even more, then click on the Fill button. In the window that opens, select the very last line - Table Background. The Theme Colors window opens. Move your mouse over each color scale. When the desired design is selected, simply click on the selected shade with the mouse.
6. Using the Fill tool, the entire table is painted in different shades of the same color scheme. But the same tool can be used to make each of the individual cells of the table a certain color. Place the cursor inside the selected cell, click on the Fill button, select the desired color.
How to insert a table in a placeholder
You can also insert a table by clicking the Insert Table command in the placeholder.
In the window that appears, enter the desired number of rows and columns. Click the OK button.
The table with the given parameters will be inserted into the areas.
There is another way to open the Insert Table dialog box. To do this, go to the "INSERT" tab, click the "Table" command. And in the window that opens, select "Insert Table".
That's like all. These instructions for creating a table in PowerPoint are written as classic ways to create tables in PowerPoint.
The variety of variations of PowerPoint's capabilities in this area does not end with the classics, so to speak. However, they are sufficient for those who consider themselves a "teapot" in this matter.
Well, who is curious and wants exclusive data- stay tuned for our release of articles on similar topics.
So, to be continued...
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