Email recognized management tool in the world.
In developed countries, e-mail messages are considered as full-fledged business documents, which is enshrined at the level of legislation.
IN In the United States, e-mail now makes up the bulk of the administration's archival records.
According to researchARMA International: More than 60% of electronic business documents are sent as file attachments in email messages and up to 60% of critical business information is stored in a messaging environment.
Problems organization of work with corporate e-mail:
work with e-mail of performers who do not have appropriate training in the field of document management. It is required to automate the work with e-mail in such a way that the main routine business operations (registration, classification, setting retention periods, etc.) are carried out in an automated or semi-automated mode;
a sharp increase in the amount of information that needs to be preserved for the long term (new legislation on the seizure of electronic information provides for severe penalties for not storing documents, as a result of which many organizations began to save all messages ever received by e-mail).
The theory of storing emails as business documents is well developed, but it requires a lot of knowledge and non-trivial technical operations from ordinary performers, which creates a number of additional problems.
It is generally recommended to store email in management systems electronic documents ( SED/ECM/ERM ) equipped with appropriate technical modules, but even when using such systems, workers face difficulties. Moreover, the use of an ERM system forces users to change their usual work style to a more time-consuming and burdensome one. Most mail systems do not provide reliable protection messages and manage them in accordance with the requirements for office work, but simply serve as a place to store messages.
E E-mail, as a rule, arrives at the organization at the addresses of specific employees, which means:
only one employee of the organization has access to valuable corporate information, important corporate knowledge is practically inaccessible to other employees;
email messages are not secure, they are simply stored in postal system;
mail is managed at the discretion of individual employees, and there is no assurance that they do so in accordance with the organization's policies (if any).
IT security for corporate email:
Mail firewall– operating mode, in which the corporate mail server is located inside the corporate network of the enterprise and is protected firewall, and delivery of messages to recipients is entrusted to MailEssentials. This feature allows you to protect the mail server from intrusions from the outside - an attacker simply "will not see" it.
Disclaimer(disclaimer - English, legal waiver of rights to something) - forced attachment to the body of each outgoing letter of a predefined short text. There may be information about the company, details, etc., or maybe a warning about the conditions for using the information contained in the letter. This feature is not available for the vast majority. mail servers and will help create the image of a serious company that cares about appearance electronic messages their employees.
Antivirus protection – thanks to the built-in antivirus, all messages are automatically checked for malware. This is the same prevention that is better to carry out in advance than to treat later a disease-virus that has infected a corporate intranet.
Archiving of received and sent correspondence- saves copies of all incoming and outgoing mail. It will help restore lost correspondence and strengthen control over employees.
Content Checking/Anti-spam - Helps stop the flow of unwanted email that is increasing day by day on the Internet. It will reduce the loss of working time due to the use of corporate mail by employees for personal purposes.
Automatic compression by criteria– includes a built-in archiver for compressing (zip format) files attached to an outgoing letter. Compression can be configured according to the criterion - a file of more than a certain size, an extension from the list, etc. Allows you to save throughput outgoing channel when sending mail.
Encryption / decryption of correspondence – cryptographic protection incoming and outgoing mail on the fly. Through public channels, e-mail is transmitted and received in an unreadable encrypted form and is automatically decrypted without the participation of the end user-employee for transmission over the corporate network. The well-known cryptographic package PGP is used, using public key technology, with a strength of up to 4096 bits.
ABOUT accountability (by volume, quantity, time of day, target domain and user of sent and received mail). Allows the IT department to predict information flows and balance the load on the mail server.
The program "Mail" (or "Mail") is a regular application iOS systems and does not require additional installation from App Store. However, to work with the mail client, you must first carry out the “Mail” setup procedure. This article will cover all possible steps for setting up an email client using the native Mail application as an example.
Default Mail setting on iPhone/iPad
To configure the mail client, go to "Settings" -\u003e "Mail, addresses, calendars". Here the user is given a choice of services, such as Google, Yahoo, iCloud, Outlook, and so on. To connect an account for a service that is not included in the general list, you need to tap on the “Other” button, however, in this case, the procedure for connecting an account may differ from the standard one.
Having chosen a service in which you already have an account, you need to tap on its logo, and then specify the main data of your account: name, e-mail, password. After checking the information, if there are no errors, the Mail application will be ready to go. But do not rush to leave the "Mail, Addresses, Calendars" section. Here you can also customize some of the design styles, notifications, signature and other little things.
By the way, if necessary, it is possible to add several accounts of various mail services at once.
Adding an account Tut.by, Rambler, Yandex, etc. to the Mail app on iPhone/iPad
Add to the regular iOS mail client "Mail" account Tut.by or Rambler is possible only by linking the server address. To do this, in the service selection window, click the “Other” item. In the menu that appears, enter your name, email and password.
- Mail.ru - pop.mail.ru
- Yandex - pop.yandex.ru
- Rambler - pop.rambler.ru
- Tut.by - pop.gmail.com
- Mail.ru - smtp.mail.ru:25
- Yandex-smtp.yandex.ru
- Rambler - smtp.rambler.ru
- Tut.by - smtp.gmail.com
If you encounter the error "The server rejected the recipient because. it does not allow relaying" or "Relay error" in the mail client, check that the information is filled in correctly.
As a final step, in the last settings menu that appears, specify those sections that we want to synchronize with the mail service (contacts, calendars, etc.), save all the settings made and check the mail. If an error occurs in the operation of the mail service, try to repeat the entire procedure again. Perhaps you just missed something at one of the stages.
Also check that in the settings of your mail account, in the "outgoing mail" section, in the "primary server" item, the use of SSL is activated. If this does not help and mail continues to not work on your iPhone or iPad, then, in the same section, change the numerical value of the server port to 465 or 25.
Google 2-Step Verification: Set up mail on iPhone or iPad
Often, Gmail users turn on the 2-Step Verification feature to increase the security of their Google account. From the moment it is enabled, the active mail account on the iPhone and iPad stops working, giving an error "The username or password you entered is incorrect". In this case, re-entering the password or checking the username (just in case) does not bring any benefit.In this case, you must do the following:
Step 1. We go through the browser to your Google account and go to the section "Security".
Step 2. We are looking for the line "Two-step authentication" and go to "Settings".
Step 3. You will be prompted to enter a password for your Google account, after which you will be taken to the settings for this function. We need the second tab "Application passwords". Click on the "Manage application passwords" button and enter the password again.
Step 4. We open a list of all applications that have access to your Google account and mail, including. Here you can give access to the Mail application on your iPhone and iPad. To do this, by clicking on the "Applications" menu, select "Mail", and on the right, by clicking on the "Device" menu, select the iPhone or iPad and click the "Create" button.
Step 5. After all the manipulations, an instruction containing New Password to set up an account on your device.
Follow the instructions to go to "Settings" -> "Mail, Addresses, Calendars", select your Gmail account from the list, and change the password to the one specified in the instructions. Ready!
Email clients from the App Store
Despite the presence of quite high-quality regular on iOS, good alternatives can become: Mailbox, myMail, Boxer (lite version is available) and standard clients from Google, Yandex, Yahoo and so on. Each of the applications has a unique design and boasts interesting features that make working with emails will become much easier and more convenient. The choice is yours.If you did not find an answer to your question or something did not work out for you, and there is no suitable solution in the comment below, ask a question through our . It's fast, simple, convenient and doesn't require registration. You will find answers to your and other questions in the section.
Join us on
In connection with the upcoming closure by Google of all its e-mail services located outside the gmail.com domain on the service Google Apps Partner Edition, TUT.BY agreed with Yandex on the gradual transfer of the contents of mailboxes and all correspondence of TUT.BY users to the Yandex.Mail service. In total, more than 2 million accounts will be migrated.
Part of a letter from Google warning that the service will be closed soon
Dear partners,Re: Google Apps Partner Edition End of Support Notice
Thank you for your cooperation and use of the partnership Google versions Apps.
Due to Google's integration plans, we have decided to stop supporting the partner version of this product.
What will happen?
Not later than April 15, 2015, the @tut.by mailbox will change its design, become very similar to Yandex.Mail, but continue to perform its previous functions with the same archive and folders.Your email mailing address will also remain the same<…>@tut.by, you don't need to notify anyone. Mail robots will discreetly automatically transfer your correspondence and folders to the new service safe and sound.
Given the fact that Beltelecom has a separate dedicated channel for Yandex, the connection to the mailbox will become faster and more reliable.
What do you need to be prepared for?
No action is required if you:
- Do not use email programs (MS Outlook, The Bat!, Android Mail, iPhone, Microsoft Outlook Mobile, etc.) to view TUT.BY mail;
- They did not link the TUT.BY address in an Android smartphone (tablet) to a Google account (section "Settings - Account Google entry" - <…>@tut.by) ;
- Didn't use Google services using a Google account linked to TUT.BY mail (Calendar, Contacts, Google Drive, Google Play Store, etc.)
In all other cases, you need to prepare for the transition:
- Information for users of mail programs (MS Outlook, The BAT!, Android Mail, iPhone, Microsoft Outlook Mobile, etc.) is located.
- Information for those who indicated their TUT.BY mailbox in the account of a smartphone or tablet on Android -. Important! Do not confuse a Google account for Android devices with an email account Gmail: it is not required to change anything if in the settings of the smartphone / tablet (section "Settings - Google Account") the address already ends with gmail.com, it is not required. You need to change the registration only if it ends with @tut.by.
- Information for Google users Apps, in particular Calendar, Drive, etc., is located.
Please note that all issues with changing settings and transferring data (Contacts, Tasks, Calendar, etc.) must be resolved within the next 10 calendar days.
Updating the mail service TUT.BY comments CEO OOO "TOT BY MEDIA" Alexander Chekan:
"We understand that many users will have to get used to a new appearance their mailbox, however, the Yandex product is the best of possible solutions for TUT.BY mail today. Our long-term cooperation with this company allows us to be sure that the quality of service will be on highest level and emails will still arrive and be delivered instantly."
What options are provided when registering a mailbox?Free mailboxes of TUT.BY users are hosted on the Yandex.Mail platform. The volume of the mailbox is not limited.
Email users are provided with:
- a short mailbox with an address in the format [email protected];
- access via mail clients using common protocols IMAP4/POP3/SMTP;
- support for SSL/TLS encryption;
- access via mobile devices;
- convenient web interface that can completely replace the mail program;
- filtering unwanted mail (spam) and viruses using innovative technologies;
- support for documents and spreadsheets with the ability to import and export from / to the software of the family Microsoft Office(Word, Excel);
- contact list, calendar, ability to store files on Yandex.Disk
- and much more…
There are three ways to restore: through a backup address, SMS or reply to Secret Question.
- If you have access to e-mail, which you specified as a backup for your TUT.BY account, then to get a link to it to enter a new password, just enter your login (TUT.BY username) on the page, and then specify the backup address.
- To receive the code for changing the password in the form of SMS, you need to enter your login (username TUT.BY) on the page, click on the "SMS" button and enter the phone number in full.
- You can also enter a new password after answering the secret question directly on the page.
Please note that it is impossible to change the password using Yandex tools: all operations with passwords are carried out only on TUT.BY.
If you have chosen more than one recovery method, then any of these methods can be deleted. After deleting the answer to the security question this way recovery becomes unavailable in the future, while the backup address and phone number after deletion can be re-linked to the account. Each postal address can be used as a backup for only one TUT.BY account. Similarly: each phone number can only be linked to one account.
Service technical support Portal also does not develop software and never sends programs to users. In no case do not run the files attached to such letters and do not follow the links (especially if the files are archived) - these are dangerous viruses.
If you received such a suspicious letter from any of the addresses in the format [email protected], please report it to [email protected] so that we can block the sender's account.
The only difference is: TUT.BY users in the " Username" indicate not just a login, but full mailbox address, in the format [email protected].
If all settings are specified, and the mail program does not receive or send letters, you can contact for help at [email protected]– attach screenshots of the settings and the window with the error message to the letter.
The only difference is that in the "Username" field you will need to enter the mailbox address in the format [email protected]. Of the two possible incoming mail protocols, we recommend choosing IMAP.
In addition, on mobile devices You can also work with mail through the web interface (login from the page https://mail.tut.by).
The ability to set avatars on Yandex.Mail for TUT.BY users, unfortunately, is not provided. Sometimes, user photos are added to the lines with sent letters, selected based on the results of automatic data processing social networks. If you find an error (i.e. the sender does not display your avatar), you can contact Yandex support using the form feedback on the page https://yandex.ru/support/mail-new/web/preferences/about-sender-form.html#about-sender-form .
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