The more messages you send and receive, the more your Outlook inbox can grow. Large mailboxes may take longer to open and search, and many service providers Email, including Office 365, limit maximum size mailbox. If you get a message that your mailbox is over the size limit, deleting messages and folders might help, but if you save your data in an Outlook data file (.pst), the size of the data file may not shrink automatically.
Note. If you are using account POP or IMAP, all your email account information, including folders, email messages, contacts, calendar, and task information, is stored in an Outlook data file (.pst). If you're using an Office 365, Exchange, or Outlook.com account, a copy of your mailbox will be stored in an offline Outlook Data File (.ost).
To reduce the size of your Outlook data file (.pst), you can compress the data file. Unable to compress offline Outlook data files (.ost). More detailed information see Reducing the Offline Data File (.ost) Size.
Search for large messages
You can search all messages over a certain size in the Outlook search box. Click the search field and type: messagesize: >5 MB. All messages larger than 5 MB will be found. You can choose to delete some or all of these messages, or move them to a different Outlook Data File (.pst). additional information For information about moving items, see Moving and copying messages between folders.
If you delete items from an Outlook data file (.pst), the file is automatically compressed into background if the computer is idle when Outlook is running. You can also start the compact process manually immediately. Compressing the Outlook data file (.pst) can take several minutes. You cannot compress an offline Outlook Data File (.ost).
Delete any items you don't want to keep and empty the " Remote".
Click file >Account settings >Setting up accounts.
On the tab data files Options.
Open a tab additionally > Outlook data file options.
In the Outlook Data File Options dialog box, click Compress, and then click the button OK.
Note:
Means mailbox cleaning used to view the size of a mailbox and individual folders. You can also archive old items to an archived Outlook Data File (.pst) and empty the " Remote ".
Open a tab File.
Click service> Cleaning up the mailbox.
Item selection , Find items older than, find items more, view deleted, clear the Deleted Items folder, or empty conflicts
Reduce the size of an Outlook data file (.pst)
If you delete items from an Outlook data file (.pst), the file is automatically compressed in the background when you're not using your computer and Outlook is running. You can also immediately run the Compact command manually. Compressing the Outlook data file (.pst) can take several minutes.
Open a tab File.
Click the button Setting up accounts and select command Setting up accounts.
On the tab data files select the data file you want to compress and click the button Options.
Click the button Compress.
Note: After compressing an Outlook data file (PST), you don't need to exit Outlook.
Manage mailbox size
You can use the tool mailbox cleaning, which allows you to view the size of the mailbox and individual folders. You can also archive old items to a Personal Folders Archive (.pst) file and empty the " Remote ".
On the menu Service select item Cleaning up the mailbox.
Item selection View mailbox size, Find items older than, find items more, view deleted, clear folder "Deleted Items" View Conflict Size or empty conflicts to perform the required task actions.
Outlook Express is included with initial installation operating system Windows XP and, therefore, widespread among users. You don't have to pay extra for it, and Outlook Express allows you to perform basic e-mail operations and even maintain an address book with all the necessary contact information.
The disadvantages of the mail program include weak security of information storage and the lack of a backup mechanism. But the last problem can be solved manually. In practice, sometimes there is the task of reinstalling the operating system while preserving the user's personal correspondence, or the task of transferring e-mail messages stored in Outlook Express to another computer. This is where manual backup existing correspondence and address book with contacts.
The email data migration process can be divided into several steps:
Backup email messages.
Address book backup.
Recovery of email messages.
Address book recovery.
Backing up email messages
Most milestone. You must manually copy the files that store all emails to another drive. But first of all, you should find out where the mail files are located in Outlook Express.
Address book backup
If you have a large address book or it contains very important contact information, then they, like e-mail messages, should be reserved so as not to lose something important.
Restoring email messages
When you start a new Outlook Express (after reinstalling Windows XP or do it on another computer), you can restore all previously saved messages immediately after setting up your email accounts. For this:
Close Outlook Express.
Make sure you have the option to show hidden files.
Navigate to the folder in the following path "C:\Documents and Settings\Username\Local Settings\Application Data\Identities\(Alphanumeric Folder)\Microsoft\Outlook Express" and copy over the existing files, those that you backed up earlier in the first step of this article.
Launch Outlook Express. The Inbox, Outbox, Sent Items, etc. folders will contain your old emails.
Address book recovery
You can also add the contacts of the address book saved to the CSV file in step 2 to the recovered email messages.
Email losses are mostly due to DBX corruption. When you receive emails in your mailbox, these messages are stored in a single file, commonly referred to as a DBX file. DBX files are provided with the .dbx extension and are named according to the folder where the emails are located. If the DBX file is corrupted, there are several ways to fix it. This article covers two methods for repairing a corrupted DBX file. The first method is the compression method. It uses a compression utility to compress and remove inconsistencies or redundant information in a DBX file. The second method is the forward method, which attempts to move all emails from the damaged folder to the working folder.
Outlook stores emails, address book entries, and other data in a PST (Outlook Personal Store) file. If you saved a PST file or need information from another PST file, restore it from Outlook. It can be scary to lose this information, but Outlook makes data recovery really easy so you can recover Outlook contacts and email.
Imagine that your Outlook Express email database has been deleted or your file system was damaged. In this case, you need a file recovery tool. Regular removal tools usually scan your HDD and list a number of files with corrupted or corrupted filenames. What is the purpose of this information if all you want is your email database?
Using the compression utility
To get started, follow these steps:
- In Outlook Express, choose "Work offline" from the File menu to stop every transfer.
- In the folder list, click Outlook Express to make sure no email or message folders are open.
- Close the folder list by clicking the X in the top right corner of the list pane.
- From the File menu, choose Folder, then Compress All Folders.
- This may take several minutes.
Use Stellar Outlook Express Email Recovery to retrieve your emails
Outlook Express Recovery Tool is able to repair damaged DBX files very easily and creates new file DBX file without writing anything to the real DBX file and users can use this unattached DBX file in Outlook Express as they are free from each other. Outlook Express Recovery will extract emails from Outlook Express and allow users to save recovered emails in DBX and EML file formats. The software repairs Outlook Express email folders corrupted due to the same reasons as a virus attack, errors such as folder compression, anti-virus scanning, etc. The software repairs Outlook Express email folders that are corrupted due to the same reasons, like a virus attack.
Outlook Express recovery tool is a standalone program designed to restore dbx files and restore Outlook Express email to the original folder structure (a separate subfolder is created on the hard drive for each Outlook Express folder). Another great feature of this software is that it allows you to view emails in damaged files DBX before recovery! Thus, you can choose between full recovery of the Outlook Express database or recovery of the most important messages from the dbx file. The program also allows you to extract attachments! Use simple GUI to extract files and messages and let the app do the rest!
Who benefits from using Outlook Express Recovery?
- Outlook Express Users - Recover Email Folders and Recover Lost Emails
- Administrators - allows users on the corporate network to adjust Outlook Express folders under their identity by setting software to all computers.
- IT Consultants - Help your clients recover Outlook Express folders, add value to your client by providing a simple and effective solution to the recurring issue of corrupted Outlook Express folders.
List of main features:
- Restore information from *. DBX files for Outlook Express 5, 5.5, 6.
- Microsoft Outlook Express 2GB Recovery: Retrieve messages from files larger than 2GB.
- Save the data in separate *.EML files.
- Recover deleted messages.
- Email recovery in different formats: plain text, RTF and HTML.
- Recovery emails with attached files.
- Restore folder structure and types when saving individual files*.eml.
- Batch recovery mode for *.dbx files.
- Simple and easy data recovery wizard in .dbx file recovery tool.
- Selective backup of recovered emails.
- Compatible with Windows 98, NT 4.0, 2000, Me, XP, Vista, 7, 8/8.1 and Windows 10.
To restore an Outlook Express folder
- Install the software on your computer.
- Launch Outlook Express Recovery
- Please select the folder containing the Outlook Express DBX files.
- Select DBX files to restore
- Click the "Start Recovery" button.
- Select a folder to save the recovered message
- Save all messages by clicking the "Save All" button.
- Please create a new empty Outlook folder express.
- Select the .eml files in Windows Explorer using the Shift + or Ctrl + keys.
- Drag the selected .eml files to the Outlook Express folder.
To make repairs even easier, the program provides export and import wizards that help you identify accounts, select messages, and save them to a specific location. Outlook Express Recovery can also extract attachments and HTML emails so that all your valuable data can be recovered and your email account restored.
Dmitry Nesterkin
Resolving issues in Outlook Express
Email problems are perhaps one of the most common reasons users contact services. technical support and to system administrators. Despite the apparent simplicity of the task, it is not always possible to find the cause of the failure and quickly eliminate it. Consider the most frequent problems that arise when working with e-mail through Outlook client express.
This standard operating mail client Windows systems does not differ in flexibility and reliability. However, along with Internet Explorer the software often chosen as the corporate standard for cost savings and ease of configuration.
Unlike the "big brother" - the Outlook program from the kit Microsoft Office, where, however, some of the problems that we will talk about today also sometimes occur, Outlook Express uses a simplified mailbase format (.dbx), which is less resistant to damage. This feature is the cause of many failures in the work of the mail client, and often data loss. Unlike the "office version" of Outlook, for which Microsoft provides built-in tools for recovering mail databases and archives - the scanpst and scanost utilities (you can usually find them in the C:\Program files\Common files\system\msmapi\1033 folder, if you have Outlook 2003 is installed, or C:\Program Files\Microsoft Office\Office12 if you are using Outlook 2007), there are no such tools in the Express version.
By default, the Outlook Express Information Store is located in personal profile user (in the directory C:\Documents and Settings\<имя пользователя>\Local Settings\Application Data\Identities\(unique identifier)\Microsoft\Outlook Express). If necessary, its location can be changed in the program settings on the "Maintenance" tab. The mail database is a set of files with the .dbx extension, each of which corresponds to one of the user's folders. The names of these files exactly repeat the names of the folders in the mail client window. There are also service dbx files that store the log of received messages and the hierarchy of subfolders.
Mail overflow
It happens that the program displays a message with an error code and an extremely vague explanation of "unidentified error" without additional comments when checking mail, and new letters do not arrive. The opposite situation can also occur, when letters do not move from the Outbox folder to the Sent folder, and they are sent again and again. In most cases, this indicates that one or more mail database files are full. The reason for this is that the program cannot work with files larger than 1.99 GB. The solution is regular folder compression. If this is not enough, you should create a subfolder structure (for example, by months or quarters) and move the letters to the appropriate subfolders. As a result, instead of one big file you will get some small ones. But what to do if the trouble has already happened? First, you should stop all attempts to receive or send mail until the failure is completely resolved. This will prevent possible damage to the mail database files and the loss of all messages in the problematic folder when receiving or sending small messages. After that, you should create the subfolder structure mentioned above and either transfer all letters manually (and in small portions, and ideally one at a time), or use the import function of some other mail program (for example, Microsoft Office Outlook). Please note that not all email programs allow you to export emails back to Outlook Express. Overflowing database files are not correctly compressed and cannot be recovered - they will have to be deleted. After restarting, Outlook Express will create empty .dbx files to replace the deleted ones, and you will get empty corresponding folders.
Restoring the folder structure and mail database
Sometimes there is an accidental deletion or damage to one of the mail database files. In this case, recovery is possible only from the server or from a backup. However, there are pitfalls here as well. The program, most likely, will not accept newly deleted messages from the server, as it “knows” that they have already been received. Making her “forget” about them is quite simple - just find the pop3uidl.dbx file in the user profile and delete it. There is also a corruption of the Folders.dbx file, which leads to a violation of the structure of subfolders or the disappearance of some of them from the list of available ones. After removing or moving given file and restarting Outlook Express, all subfolders are transferred to the most top level and lose their hierarchy. However, "lost" subfolders appear after such an operation and continue to be available after manually restoring the hierarchy.
Spontaneous deletion of messages from the server
When using a shared mailbox, messages are deleted from the server after they are received by the first user, despite the "leave a copy of messages on the server" checkbox. This problem, for example, was observed when receiving emails from the Communigate Pro server after changing the email address in the Outlook Express account settings. You can fix this failure by deleting and re-creating the account. In this case, you can first export it to a file, and after deleting it, import it back.
Loss of letters
Sometimes a large number of letters disappear, usually over a continuous period of time (for example, from March 3 to April 7). Typically, the reason for such disappearance of messages is a failure to compress the mail database, as a result of which some of the messages are marked as deleted. In this case, messages can be restored only with the help of third-party software. Of course, if you understand the structure of dbx files, you can try to restore messages manually, but this is a very time-consuming and complicated process. To prevent this from happening, you should constantly monitor the amount of free disk space and do not interrupt the folder compression process.
Letter fragments
Corporate users also experience a lot of inconvenience due to incorrect processing of broken messages if different mail programs are used on the sender and recipient side, for example, the letter is broken in Outlook Express, while the recipient Lotus Notes either from the sender Mozilla Thunderbird, and from the addressee Outlook Express. Ideally, the function of splitting large letters allows in some cases to bypass the limit on the maximum size of the letter, but very often this creates unnecessary difficulties. In case of incompatibility, the recipient sees a lot of numbered unreadable letters. by the most in a simple way it would be to ask the sender to turn off the message splitting function and resend the letter. But what if for some reason this is not possible? In this case, you will have to "collect" the letter manually. Create a new one in notepad text file and copy the contents of all parts of the letter into it from the window of the mail program. This must be done sequentially, without violating the order of the parts of the message and without making spaces. After that, the file should be saved with the .eml extension and opened with Outlook Express or imported into a third-party mail program.
Disappearing contact list
If you have enabled the display of contacts from the Address Book, but at some point after adding the next contact, the program displayed a message that there are no contacts to display, check the number of contacts through the standard Address Book utility. Unfortunately, unlike this utility, Outlook Express cannot display more than 999 contacts. Therefore, you will need to delete one or more contacts in order for this feature to work again.
Printing letters in the wrong encoding
Although the solution seems obvious, it may not work. Many users believe that Outlook Express has its own HTML interpreter for creating and processing emails in HTML format. In fact, for this task, in some cases, the Internet Explorer interpreter is used, to which, when printing, the letter is transmitted unchanged. If a specific default encoding is selected in Internet Explorer instead of the "Auto-select" option, then a similar problem may occur if the message encoding does not match the one set in Internet Explorer. You can fix it by enabling the "Auto Select" option through the "View -> Encoding" menu in Internet Explorer.
IN Windows Vista Outlook Express has been replaced by a new client - Windows Mail (" Windows Mail"). The format of mail databases has changed in it, and now all letters are stored individually. As a result, some of the issues described here have been fixed. However, of course, it was not without new problems.
I hope the troubleshooting steps outlined here will help you get through your email difficulties.
The appearance of the intrusive message "To free up disk space, Outlook Express may compress messages" can piss off most users of this useful program. The solution to the problem, albeit with some reservations, lies in the use of the resources of the Windows system itself.
You will need
- - Outlook Express 5.0;
- - Outlook Express 6.0
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