Create a new folder
To create a personal folder, go to Yandex.Mail, then the "Settings" menu (gear icon in the upper right corner of the page) and click on the "Folders and tags" link.In the "Folders" block, click on the "New folder" button and proceed to its settings.
Setting up a new folder
In the window that appears, specify the name of the new folder. If you want to nest a folder within an existing one, click on "Nest in another folder" below the name field. By default, new folders are nested in the standard Inbox folder.If you want only certain letters to be added to a new folder, click on the link "Yandex.Mail can automatically transfer certain letters to a folder" - fields for setting up a rule will open, according to which some letters will only go to your new folder. To do this, specify the address (or part of it) from which such letters should come, as well as their subject. Should only emails with attachments be included in the folder? Then check the box "Email contains attachments".
If you don’t have enough three options for filtering messages to a new folder, move on to a more flexible setting of mail processing rules - to do this, click on the link “I need more complex conditions” and describe all the necessary rules for sorting messages for a new folder.
After describing the rules for parsing mail, click "Create folder" - the new folder will instantly appear in the list of Yandex.Mail folders.
Return to the "Letters" section and to see all your personal folders, click on the checkmark to the left of the "Inbox" link - a list with your new personal folders will expand.
Working with and managing new folders
You can put any letter in a new personal folder directly from the letter itself or from the list of letters. To do this, open the letter or tick several letters in the list, then click on the "Move to folder" link under the search bar in the upper right and select desired folder. In the menu that appears, there is also the option to quickly create another personal folder by clicking on the "New Folder" link.You can clear, rename, set up a rule or delete a personal (but not standard) folder at any time, as well as mark all messages in the folder as read - to do this, you need to return to the "Settings" menu, then "Folders and Tags". In the same section, personal folders can be moved among themselves, including inserting into each other by dragging with the mouse.
Under some circumstances, you as a user may need to send some data by using mail services. We'll talk about how you can send documents or an entire folder later in this article.
Touching upon the topic of transferring various kinds of data through the operation of mail exchange services, one cannot fail to mention the fact that such an opportunity exists literally on every resource of the corresponding type. At the same time, in terms of use, the functionality can differ dramatically, confusing even experienced users.
Not all messaging services are able to work with full-fledged file directories.
Please note that we have already touched on the topic of data transmission via mail. In particular, this applies to videos and various kinds of images.
If you need to transfer documents of this type, we recommend that you read the relevant articles on our website.
Yandex Mail
Once upon a time, Yandex introduced functionality for users in their mail service that allows you to send files to other people with three various methods. However, to access additional options, you will have to acquire Yandex Disk in advance.
Turning directly to the essence of the issue, you need to make a reservation that documents by mail can be sent exclusively as attachments to a message.
The Yandex mail service still limits its users regarding the maximum amount of data and upload speed.
Another way to transfer data is to use documents previously added to Yandex Disk. At the same time, entire directories with many folders can also be attached to the letter.
Do not forget to activate Yandex Disk first and place the data you send there.
The third and last method is rather additional and directly depends on the activity of the Disk. This method consists in using once sent data from other messages.
- On the twice-mentioned panel, use an element with a pop-up caption "Attach files from Mail".
- In the dialog box that opens, navigate to the folder with letters that have attachments.
- Once you have found the document to be sent, click on it to highlight it and press the button "Attach".
- When you have finished adding data and working with attachments in general, use the key "Send" to send a letter.
- The user who received your letter will be able to download, add files to his Disk or view documents.
Section names are automatically translated into Latin.
You can only add one file at a time.
You can only view the contents of a folder with other files.
Due to the lack of any other means of sending documents, the analysis of this topic can be completed.
Mail.ru
Mail.ru mail in its functional structure does not differ much from the previously mentioned service. As a result, in the process of using this e-mail to send documents, you will not have additional problems.
The administration of this site does not provide users with the ability to upload file directories.
In total, Mail.ru has two full-fledged upload methods and one additional one.
- On the first page of Mail.ru, in the upper side part, click on the inscription "Write a letter".
- If necessary, after completing the preparation of the letter for sending, find the data loading panel under the block "Subject".
- Use the first link provided "Attach file".
- Using the explorer, select the document to be added and click the button "Open".
- Mail.ru does not support attaching blank documents.
- The speed of uploading data does not allow you to instantly add files, since the mail service has a basic set of restrictions.
- After adding the data, some of them can be opened directly in the Internet browser.
- Sometimes a processing error may occur due to certain problems in the document itself.
In this case, multiload data is supported.
For example, an empty archive cannot be processed by the system.
In the case of the second method, you will need to start the Mail.ru Cloud in advance and add files that require attachment there. To get acquainted with this functionality, you can read the corresponding article.
The last, but for many users quite useful method, will require you to have previously sent mail with attached data. Moreover, for the purpose of attaching documents, received rather than sent messages are quite suitable.
The recipient of the message will be able to perform certain actions on files, depending on its format and type:
- Download;
- Add to Cloud;
- Look;
- Edit.
Also, the user can perform several general data manipulations, such as zipping and downloading.
We hope you managed to figure out the process of sending files using mail from Mail.ru.
gmail
Although Google's mail service is compatible with other well-known resources, it still has a lot of differences. This is especially true for uploading, adding and using files within messages.
Gmail is more versatile, as all services from Google are interconnected.
The most convenient method for PC users is to send data by uploading documents to a message.
Be careful when sending large amounts of data. The service has some restrictions on maximum size attachments.
The second method is more suitable for those people who are already accustomed to using Google services, including Google Drive cloud storage.
- Use the button with a text label "Insert links to files in Google Drive".
- Switch to the tab through the navigation menu.
- Using the upload options provided in the window, add data to Google Drive.
- To add a folder, drag the desired directory to the upload area.
- One way or another, the files will still be added individually.
- Upon completion of the upload, the documents will be placed in the image of links in the main body of the message.
- You can also attach using existing Google Drive data.
- When you have finished uploading the attached information, use the button "Send".
- After receiving, the user will have access to all the sent data with a certain number of possibilities.
This method is the latest way to send data via email from Google. Therefore, work with this mail service can be completed.
Rambler
The Rambler service in the Russian-speaking market of similar resources is in little demand and provides the minimum number of opportunities for the average user. Of course, this directly concerns the sending of various kinds of documents by E-Mail.
Sending folders via Rambler mail unfortunately not possible.
To date, the resource in question provides only one method for sending data.
This mail resource does not offer any more remarkable functionality.
In addition to all the information provided in the article, it is important to note that, if necessary, you can attach a folder with data, regardless of the site you use. Any easy-to-use archiver, for example, WinRAR, can help you with this.
Packing and sending documents single file, the recipient will be able to download and unpack the archive. This will preserve the original directory structure, and overall data corruption will be minimal.
This section is for creating new folders in your email. mail, for mail distribution. Folders help organize mail by distributing emails by topic or other parameters. Folders also allow you to block access to certain letters by password-protecting the folder.
We go to the settings - the button in the upper right corner, next to the "Exit" button or click the "More" button and select "Settings".
Select the "Folders" section either in the list on the left or on the right with an icon in the form of a yellow folder with a lock drawn on it.
The page contains a list of existing folders. At the top of the list is the "Add folder" button, by clicking this button, you can accordingly create a new folder for letters. Let's create the "Personal" folder for example, click "Add Folder".
In the first field, write down the name of the new folder (any one is possible, but I will create “Personal”). In the second line, select the nesting level, that is, as in operating system, or this folder will be visible and equal to others, or it will be located inside another folder. To make it more clear, I will create a folder nested in the already existing Inbox folder. I open the "Folder at the first level" field and select the "Inbox" folder.
Now select the folder accessibility. "Unavailable for email programs(POP3)" - this means that if you check this box, you will not be able to open this folder from programs for using e-mail, such as Bat, Microsoft Outlook etc. In this case, letters from the folder can only be opened in Mail.
You can create a password if someone else has access to the mail. To create a password, check the "Password protected folder" box.
Additional lines appear to fill in - enter the password for the folder twice (how to create a password can be found in the "registration in mail" section), after the password, enter Secret Question, the question is not chosen, but invented independently. The answer to this question follows. The answer and the question do not have to be logically interconnected, the main thing is that you can then remember this answer. The answer is intended for password recovery, I do not advise you to write anything, because one day you will definitely forget your password.
In the bottom line, enter the password from the mail Mail box, that is, from the box in which you are now. If you do not remember your password, go to the "password recovery" section. After filling in all the data, click the "Add" button.
Now in the list of folders there is a new one called "Personal". If you hover over a new folder, then two buttons appear on the right, - settings, and - delete a folder. In the folder settings, you can rename the folder, make it inaccessible to mail programs and close it with a password. In general, this is all that we ask when creating a new folder.
If you hover over the main folders that already existed at the entrance, then two buttons also appear - "Clear" and - settings. You can only delete folders that you have created yourself. When you empty a folder, all messages stored in that folder are deleted.
Now we go to the main menu to look at the result of our actions, to go, click on the list on the left "go to inbox".
Among the folders, a new one appeared - the one that was created. The Personal folder is located below the Inbox and can be hidden or shown using the triangle in the Inbox.
When the number of letters and the state of your e-mail starts to catch up with melancholy and depression. To clean up your online storage of correspondence and achieve the cherished "Inbox Zero", use the tips from our collection.
Find zen in a folder « inbox »
Gmail allows you to customize the style of your inbox: "Default", display "Important first", "Unread first, Starred first" and a "Priority" type that sorts emails based on their importance.
If you want to really control your email, the Default and Priority types are the most useful: one classifies, the other prioritizes. You can change the look mailbox until you find the right one for you. Open the Settings menu and click on the inbox tab, under which a menu will open to select the type of this folder.
Bypassing the Inbox
There is no need to manually sort messages for later archiving. If you want some emails (for example, those related to a work project, invoices, etc.) to be sorted automatically, create a filter that will bypass the Inbox folder.
To do this, open the Settings menu, click on Filters and blocked addresses, create a new filter and enter the necessary parameters, for example, all letters with the word "earnings" in the subject line. After that, you should specify that all future filtered messages are sent directly to the archive, bypassing the inbox. You can set it so that filtered messages are automatically marked as read.
Keywords
The Gmail archive system ensures that users never delete anything. Perhaps there is a rational grain in this, but because of this state of affairs, the search for a particular letter forces you to wade through piles of e-waste, even if they are perfectly organized and color-coded.
Gmail's automatic search option is fine, but it's much better to take your search settings into your own hands. If you have a letter and think it might be useful in the future, send it to yourself by adding a few unique, memorable keywords or suggestions. Now, instead of searching by date parameters, you can simply enter keywords / sentences and the letter you are looking for will appear in front of you.
Search like a pro
If you need to find any email that doesn't have useful keywords, will have to seek help from search engine gmail. In this section, you will find information on additional search operators that will help you find the right text in an ocean of 20k+ old emails.
- Exclude emails with certain labels via the function label: [label name]. This is especially useful when you want to disable chat logs. Just type label:chats in the search box. You can also search for messages with specific labels via +label: [label name]. The + and - operators also work with other search settings.
- Find emails sent and received within a certain period using operators before:[dd/mm/yyyy] And after:[dd/mm/yyyy].
- Search for an attached file by its name or type using the operator filename:[file type]. For example, if you need a letter with attachments PDF files, type in filename:pdf.
- Basic search does not include messages from Trash or Spam - use in:trash or in:spam respectively. To search for absolutely all mail folders, use the command in:anywhere.
Highlighting
Labels are useful for sorting and classifying your emails in Gmail. But sometimes they are really difficult to read, especially if you have a colorless wall of letters in front of you. You can make emails visually organized, using colored labels.
Move your mouse to the left column and hover over the label you want to assign a color to. Click on the downward arrow and a menu of options will appear in front of you. Hover over Label color and select the option you like, thereby setting it for a specific shortcut. You can add your own color options.
Deleting old attachments
Google users get 15GB free space for Gmail, Google Drive and Google+. If you find that the limit has been reached - deleting old letters with large attachments will be the best solution.
You can find similar posts by going to the search field and clicking the down arrow to perform an advanced search. Mark the item There are attached files and click on Search. Or enter has:attachment in the search box. To find emails over a certain size, regardless of attachment status, type following options advanced search size: next to the size, select "greater than" and enter a number in bytes, kilobytes or megabytes, then search.
Smart shortcuts
You can also organize letters, by creating additional nested labels. Using them, you can classify letters even more accurately. For example, instead of tagging a post with a simple "Work", create a "Work>Important Projects" thread.
Select the letter and click on the "Label" button, create a new label and enter its name. Then check the box next to "Place label under" and select the parent element from the drop-down menu.
Adding a Viewport
Adding a preview option in the inbox will help you sort them much faster, without having to open each one separately.
Open the Settings menu and go to the "Lab" tab, which has been in beta for quite some time and offers many still experimental features. Find Viewport and turn it on. After you save your new settings, a "Show multiple folders" button will appear next to the gear icon. Click on it when you want to enable or disable the Viewport, as well as change its settings.
Chat on the right side. Done
Chat on the right is another experimental Gmail feature and a great way to offload the left side of the screen. Go to the "Lab", find the "Chat on the right side" function, activate it and save the changes. After that, the chat will move to the right side of the screen, freeing up the left column.
Label display settings
To change the viewing options for individual shortcuts, go to the Shortcuts tab in Settings. There is a list: System Labels, Categories, Circles and others created by you. You can choose from the following options: show or not show labels, show only if available unread messages. Select a setting for each individual shortcut and save the changes. If you choose to hide all shortcuts, a new setting will appear: "More" in the left column.
Use email aliases
You are getting additional opportunity sort emails using email aliases. Just add +any.alias to the address after username but before @gmail.com. You will still receive emails in your inbox because sending a message to " [email protected]" is the same as sending a message to " [email protected]" or " [email protected]».
Aliases are often used to filter out unwanted messages (for example, " [email protected]"), but you can also use them to filter important emails.
Automatic forwarding of important messages
First you need to add an address for automatic forwarding, for which it is better to get the consent of the recipient. Most likely, the forwarding addresses will belong to one of your relatives, colleagues, or yourself. Select tab Forwarding and POP/IMAP in settings, add the desired forwarding email address, and click Next. A confirmation email along with a verification code will be sent to this address. You or another recipient must follow the link in the confirmation email, after which automatic forwarding will begin to work.
After setting up forwarding, you can also create filters through the filters and blocked addresses tab in the settings. Create a filter according to new requests, on the next screen, set up forwarding to the address chosen for certain messages.
Master the art of "filtering"
Filters really work when you use them creatively. If you have already mastered the basic filters (filtering messages from a specific sender or domain name and then sending them to the correct folder), it's time to get acquainted with other interesting options.
- Use filename:[file type] to create filters for different types media. For example, filename:jpg | filename:png to send all messages with attached photos to the photo folder.
- Filter messages that contain your email address in the fields "From" And "To whom" and send them to the correct folder. Now you will immediately find your notes / reminders / to-do lists in one specific place.
- Create a hashtag (for example, #never delete) and special backup account Gmail for especially important emails that can't be missed or lost. Then set a filter that will automatically forward emails with the given hashtag to the backup account.
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